Attendees

• Katherine Marceau (Chair), La Cité - KMarce@lacitec.on.ca

• Justin Johnston, Fleming College - Justin.johnston@flemingcollege.ca

• Lingling Jiang, Sheridan College - lingling.jiang@sheridancollege.ca

• Rebecca Pearson, Lambton College - rebecca.pearson@lambtoncollege.ca

• Thomas Guignard, OCLS - tguignard@ocls.ca

• Tony Onorato, Fanshawe College - aonorato@fanshawec.ca

• Amanda Van Mierlo, Humber College - amanda.vanmierlo@humber.ca

• Aura Hill, OCLS - ahill@ocls.ca

• Liana Giovando, OCLS - lgiovando@ocls.ca

Regrets

• Jennifer Mo, OCLS - jmo@ocls.ca

• Joy Wen, George Brown College - jwen@georgebrown.ca

Action Items

Discussion Items

ISC update

Alma workshop was good, but it was a lot of information. BOLT meeting (use Banner) collaborating on sharing information on creating SIS extracts. It was a very productive meeting. Several colleges were involved and they were at a range of stages from completion to just starting. Meetings will happen on a week-by-week basis until Go Live and then BOLT will decide if they want to continue. The branding name presentation took place this week, and you are reminded to complete the survey.

Resource Sharing Questionnaire

The Ex Libris questionnaire was discussed at Discovery subcommittee. Colleges do not want to share patron data which means the resource sharing option will have to be a peer-to-peer network.

Consider adding questions about community borrowing policies to ILL survey.

Humber shares Direct Borrowing Agreement (Ontario College Libraries Agreement) - Ontario colleges can opt in to this agreement, but still have their own policies. Amanda has circulated this policy via email.

One reason that patron data cannot be shared is because for some colleges unique ID is student number and IT does not want that information shared.

ILL Survey

The PMO will send to college liaisons to complete or have it completed by their ILL staff, if they have them.

Recommendations for statistical categories for staff/faculty records? (Comment posted by Hilary Kelly at Cambrian)

A starting point for Cambrian might be to ask SIS team what data is available for staff/faculty. And also to consider what you want to do with data collected about staff or faculty - identify use cases.

A use case at Lambton for research department that is outside teaching department that the library would be interested to know stats on this group.

ACTION ITEM: Amanda will write a note to amend the draft Briefing Note to ask colleges to identify their use cases for statistical categories for staff/faculty records and email to subcommittee for feedback.

Review Jane Foo’s response to draft BN

Liana provided feedback from Jane Foo at Seneca. A major issue that she identifies is that electronic item use cannot be reported by stat categories since they are not tied to user records. Colleges may want to consider if this in terms of their stat categories.

ACTION ITEM: Amanda will contact Jane to see how we can align statistical categories.

ACTION ITEM: Liana/Aura create blog post for feedback before finalizing about realigning to match other institutions and stat categories

Finalize Briefing Note https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/362643457

The briefing note will be updated after the action items above are completed.

Review Orbis Cascade Alliance Systems (SYS) Documentation for Inspiration: Systems Documentation (All)

The purpose of the review of this documentation is to give ideas about what we want the role of the SAD subcommittee to be going forward, especially post Go Live.

Please consider what you like/don’t like about the documents, what may be useful to have, what could be used to establish the role and governance structure of the subcommittee, including after Go Live

ACTION ITEM: Aura to add Review Orbis Cascade Alliance Systems Documentation to next meeting agenda with description of purpose.

Any other items - None