Attendees

• Katherine Marceau (Chair), La Cité - KMarce@lacitec.on.ca

• Amanda Van Mierlo, Humber College - amanda.vanmierlo@humber.ca

• Jennifer Mo, OCLS - jmo@ocls.ca

• Joy Wen, George Brown College - jwen@georgebrown.ca

• Justin Johnston, Fleming College - Justin.johnston@flemingcollege.ca

• Lingling Jiang, Sheridan College - lingling.jiang@sheridancollege.ca

• Thomas Guignard, OCLS - tguignard@ocls.ca

• Tony Onorato, Fanshawe College - aonorato@fanshawec.ca

Regrets

• Eva McDonald, Centennial College - emcdonald@centennialcollege.ca 

• Rebecca Pearson, Lambton College - rebecca.pearson@lambtoncollege.ca

Action Items

Discussion Items

Action Items from Previous Meeting Update

• Liana shared analytics presentation https://clo-collaboration-spaces.atlassian.net/l/c/jfcWEKU1

• Other items completed.

Systems Subcommittee Chair Update

• IT prioritization of CLSP implementation may be a challenge for some colleges. It’s important to learn if this is an issue at other colleges. There’s also a few concerns with IT departments related to the Authentication Form.

Roundtable Discussion on Potential IT Challenges

• Politics related to other IT projects

• Finding the right people to talk to (e.g. for Acquisitions, a college may need to talk to Procurement not Finance).

• The integration of financial system also may involve changing workflow for other departments which may be challenging.

BOLT Survey

• Aura sent out the survey to gauge interest in collaborating on Banner & SIS integrations to library liaisons and then received email from Humber about them reaching out to BOLT IT people.

• Humber reached out to BOLT (not necessarily library people) and realized not everyone was informed about CLSP project. They have been meeting and sent out survey to gauge interest to members of BOLT.

• PMO has reached out to BOLT via Ruth to see if CLSP can present about the project and also to share information about integration progress.

Build Information Packages for IT Departments

• Liana asks for help to build out table with information for IT departments in Confluence

  • Example: https://falsc.libguides.com/ILS-Implementation/IT_Support

• The subcommittee may consider having other IT colleges to share information as it is very technical. It’s recommended to including approx. timelines for IT for different pieces.

• There are two objectives in terms of providing information to IT Departments:

  • Convincing IT that this project is small and managable with approx timelines/workloads

  • Preparing information for IT so they have everything they need when they need to do their part.

• The subcommittee would like to gather information from people/other consortiums who have already completed to get rough idea of workloads, etc. Possible sources: SUNY, OCUL presentation, etc.

• ACTION ITEM: Amanda to identify contacts that may have information to share on integrations.

• ACTION ITEM: to identify other good examples of other consortium that have done this & gather any other useful info and put on SAD Committee Collections of Helpful Information for College IT page

• The subcommittee will also consider starting smaller working groups with the same financial systems.

  • https://clo-collaboration-spaces.atlassian.net/l/c/Wbs3N6Q5

  • ACTION ITEM: Katherine to identify all the systems and what the groups would be

P2E - files are submitted, no further discussion is needed

Other Items

Authentication Forms

• Humber has completed and has a few questions for Ex Libris.

• George Brown has almost completed. IT is reluctant to provide test account.

• Fanshaw has completed, but can’t email password for test account so needs to provide it another way.

• Fleming has IT filling out form. They do not want to provide test account now, but they will provide one in January. IT also provided an XML file - Justin will post on Basecamp to see if it’s needed now.