2022-07-28 E-Resources Meeting Minutes

Owned by Lauren Rupert
Last updated: Sept 30, 2022
3 min read

 

Attendees

  • Leigh Cunningham (Chair), St. Lawrence College

  • Cheryl Wardell, Fleming College

  • Chris Woodley, Conestoga College

  • Cindy Rigg, Niagara College

  • Nicole Morgan, OCLS

  • Laura Holton, Fanshawe College

  • Lindsay Bontje, Humber College

  • Mary Anne Reinhard, Algonquin

  • Aura Hill, PMO

  • Liana Giovando, PMO

  • Lauren Rupert, PMO

Regrets

  • Joanne Qin, St. Clair College

  • Sarah Gillard, George Brown

  • Carol McNabb, Georgian College

Action Items

@Liana Giovando to request training from the third-party vendors about Realto, Gobi and Oaisis in Study Group to resolve acquisitions questions
@Nicole Morgan to submit/provide a new sheet of data for this subcommittee with a list of collections that are missing MARC records
@Lindsay Bontjeto create a briefing note regarding the Unsuppressing Record Names for Electronic Collections in the NZ Briefing Note
@Lindsay Bontje to create a briefing note for Identifying Best Practices for Setting up Deposit Account Funds in an Institution Zone - there is no rush on this one

 

Discussion Items

Subcommittee Chair Update (items from ISC)

  • General:

    • There is minimal updates from the ISC as many people have been working on getting ready for Go-Live

    • There have been several press releases

    • Communications information and guides can be found on the LibGuide here

    • If you have any promotional materials you have created for the Page 1+ Launch, please email them to Aura so they can be added to the LibGuide

  • Metadata and Cataloguing

    • The Met/Cat subcommittee continues to work on the CLO Metadata Standards - they hope these will be publishable for public consumption soon

    • The Met/Cat subcommittee is also constructing workflows that can be used by everyone

  • System, Analytics and Data

    • The SAD subcommittee is currently working on researching reports in Alma analytics

    • Mohawk and Niagara have begun their onboarding with Ex-Libris

    • The SAD subcommittee is looking to make a working group to research Alma D - the participants will likely be a combination of this subcommittees members and SAD’s members

Continuation of Committee Work

  • At this time there is no concrete decisions about the Governance Module going forward

  • This subcommittee (E-Resources) will remain active for the next few months

  • It is anticipated that there will be information available in the next few months that will allow re-evaluation of committee work and needs

Selecting the next collections for OCLS Import Profiles

  • The Film Collections has been selected

    • These collections are currently without MARC records in the Community Zone

  • ACTION ITEM: @Nicole Morgan to provide/submit a new sheet of data for this subcommittee with a list of collections that are missing MARC records

  • OCLS is also working on import profile templates and guidelines for all colleges to use

Discussion on Unsuppressing Record Names for Electronic Collections in the NZ Briefing Note:

  • Beginning

    • Discussion of unsuppressing the record names for e-collections so that databases turn up in Primo searches

    • It would be meant to enhance collection records (not bib records) to make items in the collection more easily accessible to users

  • Middle

  • Future

    • To research “recognizable” or “best names” that resources can be found by to make searching easier

    • Allow Databases (not just their results) to be retrieved through searching

    • Fix the naming issue in Alma - public name override in the Bib (must be run by the Metadata team)

    • Assess if LibGuide integration will be needed or beneficial

    • Bring information and briefing note to the ISC next week, this will allow us to make everyone aware of our intentions and future actions

    • Recommendation to have this ready for install by mid/late August - allowing it to be available for students beginning in the fall

Identify Best Practices for setting up deposit account funds in an Institution Zones

  • Briefing Note concerning how Deposit account records are kept to avoid duplication

    • Ability to tie into usage stats

    • There is a way currently available in Alma - more research is needed to understand the scope of what needs to be done

  • There is no rush on this topic

  • This will aid non-acquisition-specific individuals by giving them recommendations and helping them understand what they are working with

  • ACTION ITEM: @Lindsay Bontje to create a briefing note for Identifying Best Practices for Setting up Deposit Account Funds in an Institution Zone - there is no rush on this one

Any other Business? (AoB)