2021-07-19 Met/Cat Meeting Minutes

Owned by Stacey Boileau
Last updated: Jul 19, 2021
2 min read

Attendees

  • Dijana Kladnjakovic (Co-Chair), Humber College

  • Stacey Boileau (Co-Chair), OCLS

  • Angela Ashton, Lambton College

  • Irene Sillius, Sheridan College

  • Jasper Romo, Georgian College

  • Mary-Margaret Mirtsos, Centennial College

  • Mellissa Forget, St. Clair College

  • Susan Lee, Conestoga College

Regrets

  • Amanda Garbe, Northern College

  • Sarah Gillard, George Brown College

Roundtable Summary

Most members have done cataloguing amongst a variety of things at one time or another; Most members currently use the Sirsi system (Sirsi Consortium), exceptions Lambton uses Mandarin and St. Clair uses Surpass Centriva; The subcommittee has no representation for the Evergreen system (Boreal).

Confluence Site

It was suggested to review the following pages on the Confluence site:

  • Overview Page on tips for how to manage communications from this site for which we will be using for subcommittee work

  • Early Learning Guide to begin to familiarize yourself with the system

Project Structure

The Project Management Office is currently being established by the project lead Liana Giovando. Danielle Emon has been hired as a consultant for the project.

The CLSP Implementation Steering Committee (ISC) will oversee, guide, and lead the implementation of the Alma ExLibris Library Services Platform (LSP) in the 18 participating college libraries. The ISC will have the authority to make decisions based on recommendations, and/or elevate decisions to CLO and/or the OCLS Board as necessary. They provide guidance to the project, are accountable for the project’s success and approve the Project Charter and/or project plans.

The Subcommittees will provide research and recommendations into the best practices and applications of the CLSP within their areas of expertise. There are five subcommittees:

  • Metadata/Cataloguing

  • eResources/Acquisitions

  • Systems, Analytics and Data

  • Discovery/Customer Service/Front end

  • Training/Communications/PR

Update on Project and Subcommittee Work

In the meeting, the group reviewed working draft statements prepared by Dijana in defining the role, responsibilities and expectations of members for this subcommittee. Next will be drafting a Terms of Reference for the subcommittee prepared for review and discussion for the Implementation Steering Group on the July 27th meeting.

Action Items

  • Dijana to write first draft of ToR

  • co-chairs to verify the process with the ToR

Next meeting date has not been established.