Attendees

1. Stacey Boileau (Co-Chair), OCLS

2. Irene Sillius, Sheridan College

3. Mellissa Forget, St. Clair College

4. Tiffany Miller, Confederation College

5. Mary-Margaret Mirtsos, Centennial College

6. Najeeb Ahmed, Humber College

7. Danielle Emon, Consultant

8. Liana Giovando, OCLS

9. Aura Hill, OCLS

Regrets

1. Carrie Cousineau, St. Lawrence College

2. Dijana Kladnjakovic (Co-Chair), Humber College

3. Rosina Leung, Seneca College

4. Kit Robertson, Northern College

5. Callen Retter, Confederation College

6. Jasper Romo, Georgian College

7. Susan Lee, Conestoga College

8. Sarah Gillard, George Brown College

9. Angela Ashton, Lambton College

10. Kent Reynolds, Niagara College

Action Items

Discussion Items

Update from Decolonizing the Catalogue Committee

Decolonizing the College Catalogue Committee met last week. Patricia Buckley is stepping down and the subcommittee may become more of an advisory group. There will continue to be a connection with CLSP and Met/Cat subcommittee, and they were updated about the decolonization work in CLSP. Tiffany may be leading the group going forward.

Michelle from Canadore mentioned that the 695 field already being used by OCLC for something else (currently local field tagging table says “Reserved for the Authorship Identification”). The Met/Cat subcommittee will move this to field 693 and is considering using “author origin” for display in Primo VE. Dijiana is working on draft briefing note to bring forward to UX subcommittee for review.

Bibliographic Standards

• 2 levels of standards - required and recommended

  • Allow some latitude for records that would are still functional, but don’t have everything (e.g., brief records)

  • Requirements - if required field not completed, then you would receive warning and record would not be loaded (everything in colour in Excel is required).

    • Purpose of requirement: 1. required by system 2. user requirement for user tasks

  • Recommended - if not completed, record is not meeting minimum standards but may just receive warning, but record would still load.

• Review of video streaming requirements and recommendations in Excel

  • Changes from previous requirement indicated in column I

  • Add 001 and 003 to Excel document as required fields so there will always be a 035 matchpoint automatically created by Alma as (003) 001

  • Remove 250

  • Add 260

  • Remove 306 - showed up in 300

  • Remove 344/347

  • For 546, if there is asl/close captioning, reflecting that in the 546 should be mandatory

  • For 6XX, proposal is to have at least 1

  • For 7XX, proposal is to have at least 1

  • For 856 - required

• Review of audio streaming requirements and recommendations in Excel

  • require

  • Add 001 and 003 to Excel document as required fields so there will always be a 035 match point automatically created by Alma as (003) 001

  • Refine Date 2 to certain commonly occurring situations

  • Remove 306 - showed up in 300

  • Remove 346 - not video

  • Remove 344/347

  • For 6XX, proposal is to have at least 1

  • For 7XX, proposal is to have at least 1

  • For 856 - required

• Note: These changes were captured by Stacey in Excel document

ACTION ITEM: For all subcommittee members, review Minimum standards Excel file for ebooks and books tab when you receive email from Stacey and Dijana. Please capture notes/results/recommendations in the shared Excel/Google doc on the appropriate tab.

Evaluation of Conexxion Results

Sarah was not able to attend the meeting and provide Conexxion would provide access to LAC records as an additional benefit for all colleges.

ACTION ITEM: Liana will draft briefing note about consortial subscription to Conexxion and subcommittee will review.

Deferred

• Decision to set brief record rules in the NZ that will dictate the minimum required fields necessary in order for a new record to be contributed to the NZ (if a match is not found when running the linking job).

• Questions that came out of Study Group:

  • Would like clarity on relationship between Local Tagging - Manual Bib Edits May Be Required, Network Zone and Local Fields Best Practices and Briefing Note 06 - Consortial Treatment of LC Subject Headings

    • Is there impact to colleges Migration Form?

    • Is moving 650 to 690 enough to preserve local heading or do we need another process to create a local authority file in the NZ (so other colleges could use subject headings)

• Planning for session on local fields and cataloguing in the consortium

Any other business - None