Attendees

1. Dijana Kladnjakovic (Co-Chair), Humber College

2. Stacey Boileau (Co-Chair), OCLS

3. Mary-Margaret Mirtsos, Centennial College

4. Kathleen Lindsay, Georgian College

5. Emma Shaw, Sheridan College

6. Susan Lee, Conestoga College

7. Sarah Walker, Confederation College

8. Maureen Sheppard,

9. Carrie Cousineau, St. Lawrence College

10. Danielle Emon, Consultant

11. Liana Giovando, OCLS

12. Lauren Rupert, Consultant (Guest)

Regrets

1. Angela Ashton, Lambton College

2. Katie Lai, Algonquin College

3. Tiffany Millar, Confederation College

4. Sarah Gillard, George Brown College

5. Najeeb Ahmed, Humber College

6. Venessa Koch, Mohawk College

7. Kent Reynolds, Niagara College

8. Rosina Leung, Seneca College

9. Mellissa Forget, St. Clair College

10. Aura Hill, OCLS

Action Items

Discussion Items

Subcommittee Chair Update from Implementation Steering Committee

• No updates to provide - this subcommittee will continue in its current capacity until the end of January

NZ maintained collection update schedules & expectations

• A publicly accessible schedule is available for people to review:

  • Welcome - OCLS Services for Page 1+ - LibGuides at Heads of Libraries and Learning Resources - Colleges Ontario

• Updates will continue to be made regularly to the schedule

Bibliographic records with ISSN and ISBN

• It was posited that bibliographic records should have both the ISSN and the ISBN recorded, thus allowing records to be discoverable by the 020 and or the 022

• It was agreed that, if available, both the ISSN and the ISBN be added to serial records to improve discoverability of resources.

• ACTION ITEM: @Lauren Rupert to make modifications to the LibGuide - serials tab, adding 020. Making note of the recommendation to record both the ISSN and ISBN when available

Review the CLO Metadata Standards Examples for the LibGuide

• Questions:

  • Question: for ebook example - should it be an example of a record after having been loaded to Alma or an ebook record before ? (Stacey) Audio Streaming similar case - 003/035

  • Question: Should examples have a required 003 (print book, audiobook, audio streaming, website, VHS, Film) 003 - recommended, if applicable

  • Question: Serial - Example no 035 - should the instruction be 035 required in the absence of ISSN

  • Question: eSerial - what to put for missing 1XX or 7XX

• Subcommittee discussed the questions

• ACTION ITEM: @Stacey Boileau to provide the finalized changes/to Lauren to make applicable changes in the LibGuide

Review CLO Metadata Standards Excel Sheet - Resolve Yellow Tabs

• Thesis

  • Suggested (and accepted) the Subcommittee follow the format of the CD-ROM tab, referring to a primary tab with topic specific changes/standards

  • The Thesis standards will follow those of books and e-books, with added fields

  • The following example will be used in the LibGuide:

    • https://librarysearch.library.utoronto.ca/discovery/sourceRecord?vid=01UTORONTO_INST:UTORONTO&docId=alma991106515821306196&recordOwner=01UTORONTO_INST

• Microform

  • The subcommittee has agreed to conduct more research (examining the examples provided below) before the next meeting.

  • Decisions to be made weather standards for ‘microform’ are sufficient or if ‘microfilm’ and ‘microfiche’ need to be revisited too

  • Examples and standards to refer to:

    • MARC 21 Format for Bibliographic Data: 007: Microform (Network Development and MARC Standards Office, Library of Congress) (loc.gov)

    • 3c. Microfiche Example | Yale University Library

  • ACTION ITEM: All subcommittee members to review microform topic and come with input for next meeting

• Physical Object (Previous Meeting)

  • The subcommittee used the Sheridan Textiles collection as reference

  • Material being used for MARC Standards review: https://searchlibrary.sheridancollege.ca/discovery/sourceRecord?vid=01OCLS_SHER%3ASHER&docId=alma991000119709707321&recordOwner=01OCLS_SHER