2022-10-05 Met/Cat Meeting Minutes

Owned by Lauren Rupert
Last updated: Oct 06, 2022
3 min read

Attendees

  1. Dijana Kladnjakovic (Co-Chair), Humber College

  2. Stacey Boileau (Co-Chair), OCLS

  3. Mary-Margaret Mirtsos, Centennial College

  4. Carrie Cousineau, St. Lawrence College

  5. Irene Sillius, Sheridan College

  6. Angela Ashton, Lambton College

  7. Kathleen Lindsay, Georgian College

  8. Katie Lai, Algonquin College

  9. Venessa Koch, Mohawk College

  10. Sarah Walker, Confederation College

  11. Danielle Emon, Consultant

  12. Liana Giovando, OCLS

  13. Aura Hill, OCLS

  14. Lauren Rupert, Consultant (Guest)

Regrets

  1. Mellissa Forget, St. Clair College

  2. Susan Lee, Conestoga College

  3. Tiffany Millar, Confederation College

  4. Najeeb Ahmed, Humber College

  5. Kent Reynolds, Niagara College

  6. Sarah Gillard, George Brown College

  7. Rosina Leung, Seneca College

Action Items from Previous Meeting

@Lauren Rupert to add the 008/18-19 for audio streaming, audio CD, audio cassette, 33rpm to LibGuide
@Lauren Rupert to make Video Games, 33rpm, Loose Leaf, Physical Object, and Kit publically visible
@Lauren Rupert to delete Coming Soon pages for: Video Games, 33rpm, Loose Leaf, Physical Object, and Kit
@Lauren Rupert to add the following material types to the LibGuide: Map, Film, VHS, Website
@Stacey Boileau to fix the 504/546 order in the book record template.
@Stacey Boileau to make a clarification in the streaming record templates. The 33 field needs to be separate lines - otherwise, it will double up
@Stacey Boileau to work on the next record templates: Databases - eBooks - Serials, Journals, and Periodicals - DVD - Loose Leaf
@Liana Giovando to create meeting invites for meetings moving forward

Discussion Items

Subcommittee Chair Update from Implementation Steering Committee (Dijana)

  • The ISC is continuing its discussion on transitioning from the current subcommittees into more permanent bodies, these bodies/committees are dependent on need.

  • Metadata and Cataloguing will be continuing as is for the foreseeable future. It will remain in this form to complete several of its projects and then it will transition into a more permanent committee.

Welcome Sarah Walker

  • Welcome to the Metadata and Cataloguing subcommittee, Sarah! Thank you for joining us, we are thrilled to have you on the committee

CLO Metadata Standards (Lauren)

  • Requested clarification on the 050/090 fields for Video Game, 33rpm, Loose Leaf, Physical Objects, and Kit

  • ACTION ITEM: @Lauren Rupert to make Video Games, 33rpm, Loose Leaf, Physical Object, and Kit publically visible

  • ACTION ITEM: @Lauren Rupert to delete Coming Soon pages for: Video Games, 33rpm, Loose Leaf, Physical Object, and Kit

  • ACTION ITEM: @Lauren Rupert To add 008/18-19 field to Audio Streaming, Audio CD, Audio Cassette, and 33rpm.

  • ACTION ITEM: @Lauren Rupert To add the next four material types to the LibGuide: Map, Film, VHS, and Website

Next three record templates (Stacey)

  • ACTION ITEM: @Stacey Boileau to fix the 504/546 order in the book record template.

  • ACTION ITEM: @Stacey Boileau to make a clarification in the streaming record templates. The 33 field needs to be separate lines - otherwise, it will double up

  • ACTION ITEM: @Stacey Boileau to work on the next record templates: Databases - eBooks - Serials, Journals, and Periodicals - DVD - Loose Leaf

NZ/IZ Linking Update & Next Steps Decisions - up to the ISC? (Danielle)

  • Matchpoints and duplication tolerance

    • Looking to make match points out of the ISBN or the OCLC

      • Not all colleges are using OCLC, so now might be the time to expand our horizons

    • Draft workflow for IZ linking - use strict rules for permitted linking

    • This is meant to save people from running multiple linking jobs (saving time)

  • Limits on types of materials

    • Logical Set and Itemized Set

      • There is a limit of items that can be uploaded in a set

  • Next Steps:

    • Waiting on Jennifer Mo to run the Analytics job

    • Will need to run a small job with the help of a library to ensure that this report behaved the way that it is intended to - if it passes the testing it will be ready to go.

      • There will be a priority order for college putting those who need to clear backlog first

      • Results will be brought back to this group

    • We will need to create a clear “best” procedure that we think of and then present it to the larger group

    • Tidy this up - perhaps make it into a workflow

    • Work on a briefing note to present to the ISC (more accurately: a project plan)

Any other business?

Future Meetings

  • This group will continue to meet - we intend to keep the same day, time, frequency, and length of meetings

  • ACTION ITEM: @Liana Giovando to send out new meeting invites for meetings going forward

Projects for Next Meeting

  • Review the remaining yellow tabs in the Metadata Standards Excel Document

  • New items for the Quick Reference Tools for LibGuide (055, RDA Cutter Page)

  • Look into Cataloguing Examples for the LibGuide

CLO Page 1+ Cataloguing Program

  • Link to yesterday's (10/03/22) meeting: CLO Page 1+ Cataloguing Program

  • Continue the call out for resources or tools that people need - if there is anything that you think we need to add.