2022-08-24 Met/Cat Meeting Minutes

Owned by Lauren Rupert
Last updated: Apr 17, 2023
3 min read

Attendees

  1. Stacey Boileau (Co-Chair), OCLS

  2. Mellissa Forget, St. Clair College

  3. Mary-Margaret Mirtsos, Centennial College

  4. Tiffany Millar, Confederation College

  5. Susan Lee, Conestoga College

  6. Kathleen Lindsay, Georgian College

  7. Irene Sillius, Sheridan College

  8. Katie Lai, Algonquin College

  9. Danielle Emon, Consultant

  10. Liana Giovando, OCLS

  11. Lauren Rupert, Consultant (Guest)

Regrets

  1. Dijana Kladnjakovic (Co-Chair), Humber College

  2. Carrie Cousineau, St. Lawrence College

  3. Sarah Gillard, George Brown College

  4. Kent Reynolds, Niagara College

  5. Najeeb Ahmed, Humber College

  6. Rosina Leung, Seneca College

  7. Angela Ashton, Lambton College

  8. Aura Hill, OCLS

Action Items

@Lauren Rupert to add the next five resources have been chosen: DVDs, Audio-Streaming, Audio-CD, Audio Cassette, and Audiobook

Discussion Items

Welcome, Kathleen!

We are thrilled to have you joining us on this subcommittee!

Subcommittee Chair Update from Implementation Steering Committee (Dijana/Liana)

E-resources and Acquisitions: The E-resources and Acquisitions Sub-Committee has not been able to meet for a while (Go-Live and scheduling). At the moment the Sub-Committees main priority is to aid OCLS in troubleshooting e-resource access issues in the network zone

Systems, Analytics, and Data: The Systems, Analytics, and Data Sub-Committee are working to create a list of analytics reports that can be run centrally byOCLS in the Network Zone, and additional reports that would need to be run in the college's Institution Zone to complete CLO Annual Surveys.
In addition, the Sub-Committee is working on a briefing note on how to manage the use of the Sandboxes - this briefing not will include best practices regarding the sharing, and maintenance of the three shared Sandboxes

User Experience: The User Experience Sub-Committee are working on finalizing their briefing note regarding the suppression of harmful language in records. In addition, the Sub-Committee is working on a new briefing note regarding recommendations on resource sharing, this will act as a guide in the interim phase before a formal set of guidelines is provided.

Training/Communication/PR: The Training, Communication, and PR Sub-Committee are very excited to announce the release of Page 1+ promotional video created by the collaborative efforts of Cambrian, Humber, and Boreal College.
Watch the video here!

035 |9ExL move to 935

The 035 fields in question were created during Sirsi to Alma’s transition to aid in migration.
After some analysis, particularly on physical materials, it has been found that this 035 field is causing noise within records and their match points. With the assistance of ExLibris, a plan has been created to move these 035s created for migration to a 935 field. This clean-up will hopefully be done by the end of next week.

Complete discussion of https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/594051154

Applicable changes made within the Document

Metadata Editor External Search Sources

Asking OCLS to configure the external search in the NZ so that the same libraries are available for all Page 1+ colleges to search for Marc records.
The subcommittee is looking for (about) six (6) institutions that can be used by all libraries through an external search for continuity in MARC record sourcing.
Applicable changes made in the document - more changes needed

Review CLO Metadata Standards Posted in LibGuide

Review the five posted resources on the LibGuide Streaming Video, Ebook, Print Book, Databases, Eserials, and Serials: https://hllr.libapps.com/libguides/admin_c.php?g=731324&p=5252370

ACTION ITEM: @Lauren Rupert to add the next five resources have been chosen: DVDs, Audio-Streaming, Audio-CD, Audio Cassette, and Audiobook

Review Draft Resource Management (Cataloguing & Acquisitions) Workflows (deffered)

  1. Physical Resources

    1. No acquisitions order data and no bibliographic record

    2. No acquisitions order data but the vendor provides a bibliographic record

    3. With acquisitions, order data, and vendor-provided bibliographic record

  2. Electronic Resources

    1. Single items

    2. Collections (using the instructions Liz followed to create import profiles in the NZ)

NZ/IZ Linking (draft is currently under review by Ex Libris Tier 2 support.) (deffered)

(anything else that Danielle should focus on?)

Any other business