*Meeting rescheduled from 2022-07-20 due to environment release*

This committee will meet on a bi-weekly meeting going forward - the next meeting is August 10th, 2022

Attendees

1. Stacey Boileau (Co-Chair), OCLS

2. Dijana Kladnjakovic (Co-Chair), Humber College

3. Mellissa Forget, St. Clair College

4. Susan Lee, Conestoga College

5. Mary-Margaret Mirtsos, Centennial College

6. Carrie Cousineau, St. Lawrence College

7. Irene Sillius, Sheridan College

8. Katie Lai, Algonquin College

9. Danielle Emon, Consultant

10. Liana Giovando, OCLS

11. Aura Hill, OCLS

12. Lauren Rupert, Consultant (Guest)

Regrets

• Kent Reynolds, Niagara College

• Tiffany Miller, Confederation College

• Angela Ashton, Lambton College

• Sarah Gillard, George Brown College

• Rosina Leung, Seneca College

• Najeeb Ahmed, Humber College

Action Items

Discussion Items

Welcome, Katie Lai!! We are very excited to have you here!

Subcommittee Chair Update from Implementation Steering Committee (Dijana/Liana)

• Minimal updates

• Considerations about this committee to be made by committee members

  • Forming a working group to make linking NZ and IZ records

  • What the committee's future may look like

  • Meetings will be held bi-weekly from now on

Connexion Quote - Plan B and other options - Bookwhere? (Dijana/Stacey/Danielle)

• There was a discussion about purchasing a Connexion subscription for the purpose of importing records into Alma - however, the subscription is beyond the scope of the budget

• As an alternative option Bookwhere is being researched, if it would be beneficial and if a subscription is feazable

• Bookwhere would rely on Z23950 sharing - allowing to harvest records from multiple universities. Unfortunately, it will also harvest information that may not be applicable to your college. A number of these libraries may already be accessible through Alma’s metadata editor

• There may be a need for a new import profile that will “Clean” the records being imported

• ACTION ITEM: Everyone to look into what resources are available through Bookwhere and compare this to the list of pre-existing resources in Alma

Come Go Live what we are asking the colleges not to do in terms of the NZ (Stacey/Danielle)

• Just a gentle reminder to continue referring to the https://clo-collaboration-spaces.atlassian.net/l/cp/SZ0dDNYg document

001/003 to 035 clean up for NZ after Go Live (Stacey/Liana)

• The 001/003 combined to make the 035 field is causing issues in the 035 match points

  • We are hoping to resolve this issue post-go live,

  • At first, we were going to push back on accepting the data, but that was not possible

  • Ex-Libris has been contacted, and they will assist by providing information on how to clean the issue up in the NZ

  • We think this issue may be affecting IZs too. If this is the case, additional cleanup will be needed

  • More to come…

NZ linking Guidelines Update (Danielle/Liana)

• How to stage the project, one college at a time, French colleges first? What timeline?

• Project Purpose: For linking IZ to the NZ

• There needs to be a little more work done before the guidelines can be released

• There have been 2 workflows prepared to push out to this group - a draft workflow that involves matching, like OCLC and ISBN numbers

• There is some follow up still required

• Would allow French colleges link to and connect to the Network Zone

• Possibility of creating a rota for linking - to avoid all colleges linking information at once

• More information to come as sandbox is available for use again

• More to be discussed in next meeting

CLO Metadata Standards

• Metadata standards left to do

  • Notated Music,

  • CD-ROM info in other formats

  • Do we need Microform, Image, Mixed, Thesis?

• Looking into making a User-Friendly format for the information so that it can be published and made accessible to the public

  • Simplified format (LibGuide, tables)

  • Straightforward/simplified information is needed - we are looking to create a concise, easily accessible guide that individuals can use without getting frustrated

• Right now, a new LibGuide, created specifically for the CLO Metadata Standards information, will be created and linked to the pre-existing LibGuide.

  • ACTION ITEM: @Aura Hill and @Lauren Rupert to create/build LibGuide to house CLO Metadata Standards information

    • Sorted by material

    • With tables

    • Will be brought to the next meeting to discuss

Next Steps

• Cataloguing Workflows:

  • 2 drafts are in the works - to be looked at in future

  • These flows are not prescriptive, they were created just to have something down on paper and can be rearranged as needed

  • Cataloguing Tools in the NZ (Norm Rules, Templates)

  • NZ Decisions https://clo-collaboration-spaces.atlassian.net/l/cp/hTZ2F2QB

    • ACTION ITEM: Everyone to look through the NZ Decisions document and bring any questions/comments and concerns back to the next meeting

Any other business (aob)?

Deferred Items

Curio, ACF and COD Report (Stacey)

• This report is on what we learned from the test load

• Deferred due to workload and urgency of other matters