Attendees

1. Dijana Kladnjakovic (Co-Chair), Humber College

2. Stacey Boileau (Co-Chair), OCLS

3. Irene Sillius, Sheridan College

4. Melissa Forget, St. Clair College

5. Sarah Gillard, George Brown College

6. Najeeb Ahmed, Humber College

7. Tiffany Miller, Confederation College

8. Carrie Cousineau, St. Lawrence College

9. Susan Lee, Conestoga College

10. Rosina Leung, Seneca College

11. Kit Robertson, Northern College

Regrets

1. Callen Retter, Confederation College

2. Jasper Romo, Georgian College

3. Mary-Margaret Mirtsos, Centennial College

4. Angela Ashton, Lambton College

Action Items from Previous Meeting

Discussion Items

Subcommittee Chair Update

• Briefing Note 01 - ‘Bibliographic and Holding Data Migration to the Network Zone’ and
  Briefing Note 02 - ‘Protected Local Fields in the IZ and NZ’

  • Discussed with ISC and ISC approved recommendation as per Briefing Note

  • Communicated with Ex Libris and was conveyed to each college in individual meetings and Happy Monday Confluence Post

  • Consider moving Briefing Notes into some kind of permanent minimum standards/brief document with relevant information (control fields, protected fields, etc.)

• Request for Decision from Decolonizing Subcommittee - ‘Network Zone Decolonizing Efforts’

  • DK and SB met with Decolonizing Subcommittee and provided summary of two approaches and asked for guidance for which approach should be used going forward. Due date Dec. 15

  • This topic may become a Briefing Note.

  • In ISC meeting, Jane Burpee mentioned a meeting of Indigenous Matters committee and that they seemed to expect a decision from this subcommittee. Stacey indicated that the Decolonizing Subcommittee may escalate the request for a decision and it may be turned over to ISC for expediency.

Briefing Note 04 ‘Recommendations on Minimum Standards’ - Danielle Emon to introduce ‘Backgrounder on Minimum Bibliographic Standards’

• The document is very granular, started as a collection of information to help with Migration Forms, but has potential to include basic minimum standards for user (Primo VE) and staff display for faceting and filtering. It will need more information added to be useful at this point in the implementation

• Danielle recommends using knowledge of how Alma works and built it into your standards. For example, Item Material Types are automatically generated by Alma based on input, so important to make sure they are correct for facets and filtering

• Danielle would like to add quick links that provide more information on possible minimum standards.

• Considering building import profiles for common vendors to push out to colleges to ensure consistency.

• ACTION ITEM: Danielle to add links, add information on import profiles, normalization rules and other useful tools and connect to Briefing Note 4 to this page.

• Use this information as a base for clean up and moving forward for records, local and network.

Briefing Note Outline

• The recommendation is to create a Briefing Note to provide a rationale for creating reference document for minimum standards based on Backgrounder and Orbis Example that will include the benefits for the consortium (communication, shared workload, improved user experience, etc).

• The subcommittee supports the development of the briefing note and the reference document.

• ACTION ITEM: Stacey and Dijana will develop briefing note and circulate via email.

Dijana to introduce Orbis Cascade Example

• This link provides an example of best practices for local fields and table with definitions, fields and norm rules which are very helpful for cataloguers.

• An example of possible standardization could be the 949 field that was used locally and data needed to be moved. Sheridan chose 950, Humber chose 996. The decision where to move that content could have been a consistent approach for all colleges with this issue, except it had to be a very quick decision. Also, choices should be considered in terms of applying them as standards for new records.

• ACTION ITEM: Everyone read ‘Backgrounder on Minimum Bibliographic Standards’ and Orbis Cascade Example.

Briefing Note 05 ‘Data Clean Up/Customization’

• How do we standardize records to encourage collaboration and guide how clean up is structured?

• The decisions for standards will guide data clean up at both IZ and NZ levels. Standards should be considered in terms of creating a consistent experience for users.