2022-06-23 Meeting Minutes
- Liana Giovando
Attendees
Jessica Bugorski (Co-Chair)
John Ellis (Co-Chair)
Julie Mandal (Subcommittee Chair – User Experience)
Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)
Jane Burpee (Subcommittee Chair – Training/Communications/PR)
Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)
Gordana Vitez (Subcommittee Chair - Systems/Analytics/Data)
Virginia Roy (OCLS)
Liana Giovando (Project Manager)
Thomas Guignard (OCLS)
Regrets
Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)
Jana Purmalis (OCLS)
Aura Hill (OCLS)
Action Items
Discussion Items
Subcommittee Chair Updates
MetCat:
Continuing work on CLO Metadata Standards.
The idea for a special working group to develop guidelines for linking IZ/NZ records will be postponed to August.
eRAcq:
Continuing along with eResouce Testing. Nicole and Maryann have been practising testing workflows.
We are requesting additional training on working with print serials.
Also requesting additional training on integrations with Oasis, GOBI, etc.
Next Meeting is after go-live.
Committee is discussing what the role and composition of the Subcommittee will be after go-live.
TCPR:
Page 1+ brand is out there. Special Study Group session dedicated to using the brand was held June 22. Materials for branding, promotional materials and communications are on the LibGuide.
A Detailed Communications Plan with templates for emails, social media and other communications material is available on the LibGuide.
Training material is available on the LibGuide. Colleges have been encouraged to refer to the LibGuide as they prepare material for their own staff. A special study group on Training Your Users is also being planned for June 29th. We will use that time to talk about sharing the load for training opportunities across colleges.
A suggestion for the TCPR to put together training opportunities at start-up for new staff or staff who have been on vacation.
SAD:
Determining vital reports required by the colleges within each college for their own purposes as well as those for CLO. Looking for reports that already exist in the Alma KB that we can use to capture CLO Assessment data. We may consider revising CLO’s requirements for data collection according to reports in Alma that already exist.
Banner Colleges have a working group/community of practice, the CLSP-BOLT Working Group. Some of the PeopleSoft colleges have been working together less formally. Overall progress and collaboration among IT departments has been very successful and productive.
UX:
The Subcommittee is almost done preparing a Briefing Note on LC Subject Terms to Suppress in Primo VE. The Subcommittee is looking for a recommendation from the ISC on how best to identify terms for suppression. The proposal is to start with 5 that are selected by the UX Subcommittee. These terms will not be selected because they are the most important or the best, they are just the ones we have selected to start with. We expect to make mistakes and will continue to learn, but we feel that if we do not move on, that will be the biggest mistake. However, we do not want to step on the toes of other groups, and committees working on this issue across the colleges. So, we want to know who is the best to send this proposal to.
DECISION: The ISC approved the idea of starting with the UX Subcommittee selecting the first five. It was felt the five terms and our proposal of starting with five, should be run by the Decolonize the Catalogue Subcommittee chaired by Cheryl Wardell and ask her to bring this up with the Indigenous Matters Subcommittee chaired by Lisa Jack.
In the future, it will be necessary to determine who is responsibile for selecting terms and maitaining the list of existing terms. It will be necessary to determine which groups to consult, for example:
CLO Executive
Canadian Library Association
MAIM?
IPEC
CFLA
NIKLA?
ACTION ITEM: Liana and Juile to prepare proposal by email to Cheryl regarding Briefing Note on LC Subject Terms to Suppress.
OCLS Update
Work being done on what to expect from OCLS during and after Go-live. There is continued work on Service Proposals. One is the Page 1+ Consortium Service Proposal, including a suite of cost recovery services proposed. This proposal will be shared with a focus group on Monday, June 27th. The development of cost proposals associated with these services will take time.
Proposals in the works are
Page 1+ Consortium OCLS Service Proposal
Metadata Management OCLS Service Proposal
Electronic Resource Management (ERM) Service Proposal
OCLS is looking to see how many colleges intend to restrict searching in Primo VE to authenticated users only.
St. Lawrence, Algonquin, Centennial intend to keep thiers open. VR asked if the UX Subcommittee can take this on to see if we can make a recommendation that all colleges keep search open.
Continued work to look into Connextion. In the meantime, OCLS will create Marc records for the databases in ERMA that are not in the CZ.
Governance Post-Go Live
A working group including Jane Burpee, Jess Burgoski, Marnie Seal, Gordana Vitez, Virginia Roy, Thomas Guignard, and Liana Giovando is developing a proposal for Page 1+ governance in coordination with CLO post go-live. They are considering formalized groups that may need to be formed, and existing groups that may need to be transitioned or dismantled. In the meantime, Subcommittees should continue for the next few months after go-live to support continuity and ease decision-making.
ACTION ITEM: Liana to draft message re continuation of Subcommittees over the next few months after go-live and the work being done to plan a strategy for Page 1+ governance that aligns with CLO’s strategies, existing initiatives and planning.
ACTION ITEM: John and Jess to Distribute message to Subcommittee members, Liaisons, and library leadership.
Contacts for Mohawk & Nigara News Release (Liana)
ACTION ITEM: John and Jess to send news release regarding Mohawk and Niagara to the CCCVPS and OCCCIO contacts.