Attendees

1. Jessica Bugorski (Co-Chair)

2. John Ellis (Co-Chair)

3. Julie Mandal (Subcommittee Chair – Discovery/Customer Service/Front End)

4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

6. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

7. Liana Giovando (Project Manager)

8. Virginia Roy (OCLS)

9. Thomas Guignard (OCLS)

10. Aura Hill (OCLS)

11. Jana Purmalis (OCLS)

Regrets

1. Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)

2. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

Discussion Items

Subcommittee Chair Updates

Progress on System Integrations Update: Colleges are at different stages. For authentication, ~3 colleges are not completed yet. All colleges have started SIS integration, some have completed it. Ex Libris is meeting one-on-one with the colleges as needed for support.

E-Resources/Acquisitions: They have set up optional meetings to do some e-resource testing as a group. They are making progress and Nicole (OCLS) is providing support for colleges, but it is clear not all testing will be complete before the end of April. Colleges will need to make decisions without having fully tested e-resources and it may be difficult to make all decisions needed for Cutover Survey/Go Live Readiness Checklist. The focus for the Cutover Survey is related to avoiding duplication of e-resources. There is urgency for guidelines and instructions about duplication because that needs to be done before submitting forms. Other testing issues can be addressed later on.

ACTION ITEM: Liana/Aura develop communication about due dates for survey for colleges and add April 26 due date to Notes for Cutover pages.

Met/Cat: The message about Local Fields Tagging was sent to college liaisons and published on the blog - https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/blog/2022/04/04/482082880. They have updated https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/362119238 page, but it will be a living document and will eventually move to CLSP Alma & Primo Guide. They are also setting up recurring meetings as there is more work to be done going forward.

User Experience: They are working on two new proposed Briefing Notes. In relation to https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/473333772 from the previous meeting; Liana confirmed that there is no impact to Rapido or Worldshare with Ex Libris and the Briefing Note is considered approved.

TCPR: There was a branding presentation on April 4 with 2 old names and 2 new names; Libra, Point, Ref and Veri. A feedback survey link will be sent out to our branding feedback pool this week.

SAD: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/362643457 Briefing Note will be finalized, no feedback received from colleges. BOLT-CLSP Working Group going well. They are thinking about setting up a group for PeopleSoft but that group may need to be initiated/facilitated by the subcommittee as there is no pre-existing group.

OCLS Update

OCLS is drafting a “final” report to Ministry to report on the end of the fiscal year, but have agreement to carry funds forward to support implementation and PMO. They are interested in training, communication and high-level costing.

They have started working on porting over annual Syndetics subscriptions for colleges not currently with Sirsi and adding colleges without a previous subscription.

OCLS is also considering workload and capacity based on impact of CLSP implementation work. They will identify tasks/activities that can be put on back-burner or have a longer delivery time. They will likely discuss these plans with CLO executive.

In developing the service proposal for metadata services that OCLS wants to take responsibility for, OCLS would like the ISC to consider the potential formalization of OCLS authority/management of Network Zone/upholding of standards, etc. at the strategic level, potentially from ISC and/or CLO 20? (e.g. Briefing Note?)

ACTION ITEM: Everyone to consider the potential formalization of OCLS authority/management of Network Zone/upholding of standards, etc.

LibGuide 2.0 (Aura)

Aura showed the draft versions of expanded sections of Alma & Primo Guide:

• New Welcome page

• How to… in Alma

• Eva’s How To: Customizations & Integrations

• FAQs

The expanded LibGuide will be finalized and then shown at the next TCPR meeting on April 18 for feedback. The intention is to launch the expanded version the week of April 18th.

https://clo-collaboration-spaces.atlassian.net/l/c/8q8Umkab as part of Risk Mitigation Plan (Liana)

ISC did not have any questions. The Privacy Risk Response Plan is approved as part of the Risk Mitigation Plan.

Adding Niagara Staff to Subcommittees (Liana)

Niagara has proposed members for each subcommittee and the ISC agrees to include them.

The ISC agrees to invite Gordana to attend ISC so she can learn about sub-committees and then see if she would like to join a sub-committee as a co-chair.

ACTION ITEM: Liana will give details of new Niagara members to sub-committee chairs.

ACTION ITEM: Aura to invite new members to Confluence and add to meeting invites.

Parking Lot (optional)

• Review Draft Risk Mitigation Plan

• Review https://clo-collaboration-spaces.atlassian.net/l/c/T88d1E7M