OCLS Deploy Activity Checklist & Cutover Reminders

Owned by Liana Giovando
Last updated: Jul 27, 2022
2 min read

OCLS Support for Colleges

Each college library has a hefty to-do list for cutover. As your partner, OCLS will also be completing a list of activities to support the colleges during this period and post Go-Live.

They have provided a list of the activities that OCLS staff will be completing below for your awareness.

List of OCLS Activities - July 20 to August 23

Extract fulfillment cutover data for Sirsi colleges and load to MFT. (July 20 - July 22)
Validate NZ data imported from e-resource activation form, including CZ activations, enabled proxy, and distributed access. (July 22)
Validate vendor data migrated from test environment. (July 22)
Override CZ collection metadata for cases of known issues. For example, access URLs and collection titles (July 27 - July 29)
Enter linking parameters in NZ collections. (July 27 - July 29)
Create local package collections in the NZ for Criterion, Curio, and ACF. (July 27 - August 3)
Run the “Distribute Network Acquisition Changes to Members” system job. (July 27 - July 29)
Create local database collections in the NZ for e-resources missing from the CZ. (July 27 - August 23)
Update NZ electronic collection data based on recent acquisition changes. For example, update distributed access per a new e-resource subscription. (August 1 - August 5)
Enter links to CLEAR. (August 1 - August 23)

To-Dos List on Basecamp for Colleges

Remember to check the To-Do list on Basecamp that outlines your deploy activity checklist. You can also review the cutover preparation presentations delivered June 28 and July 5.

A Few Don’ts!

We would like to remind you that certain activities should not be done until you receive further instructions from OCLS or the Implementation Steering Committee.

  • Do not test access to your electronic resources until OCLS announces they are ready for testing. Your access to e-resources and many URLS will not work until OCLS has completed distribution and entered linking parameters. You will likely run into errors if you test before OCLS’s announcement.

  • Do not run jobs to link your Institution Zone records to the Network Zone. The Metadata and Cataloguing Subcommittee is working on guidelines with specific instructions for running an IZ/NZ linking job to ensure the best records are represented in the NZ without too much duplication. Please wait to run these jobs until the guidelines are finalized.

  • Do not use import profiles to load new records. The Metadata and Cataloguing Subcommittee is working on guidelines with specific instructions for using normalization and validation rules along with import profiles. Please wait to use import profiles to load new records until the guidelines are finalized.