2021-07-27 Meeting Minutes

Owned by Liana Giovando
Last updated: Aug 10, 2021
3 min read

Attendees

  1. David Luinstra (Co-Chair)

  2. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

  3. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

  4. Stacey (Subcommittee Co-Chair – Metadata/Cataloging)

  5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  6. Liana Giovando (Project Manager)

  7. Virginia Roy (OCLS)

  8. Thomas Guignard (OCLS)

Regrets

  1. Jessica Bugorski (Co-Chair) 

  2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

 

Action Items

John and Systems/Analytics Subcommittee to prepare Briefing Note on recommended 3rd party integrations for all participating colleges. Integrations - Ex Libris Developer Network
Dijana and Metadata Subcommittee to consider a Briefing Note for the order of operations when it comes to loading to the Network Zone?
Stacey & Danielle to prepare Briefing note on Network Zone Setup/Migration Options (Annex E, section 4)
@Liana Giovando to create a Briefing Note template including examples and suggested word counts.
John and Systems/Analytics Subcommittee to keep track of collaboration with BOLT group (Banner Ontario Leadership Team).
@Liana Giovando and Jane to complete Training/Communications/PR ToRs.
@Liana Giovando to edit all ToRs for consistency.
@Liana Giovando to move “Expectations of Members” from each Subcommittee page to a general page that describes Subcommittee member expectations, conduct, meeting, communication requirements and a decision making model/framework.
@Liana Giovando to move Decision Making Framework to the general page that describes Committee/Subcommittee member expectations, conduct, etc.
@Liana Giovando , Danielle, and Thomas to prepare BN request. Draft started here: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/139133014

Discussion Items

  1. Review/Discuss Subcommittee Terms of Reference - Looking for excessive overlap and/or gaps.

    1. Metadata Subcommittee: Metadata/Cataloguing Subcommittee - CLSP Implementation - CLO Collaboration Space

      1. - Draft complete

    2. eResource/Acquisitions Subcommittee: E-resources/Acquisitions Subcommittee - CLSP Implementation - CLO Collaboration Space

      1. - Draft complete

    3. Systems, Analytics and Data: Systems, Analytics and Data Subcommittee - CLSP Implementation - CLO Collaboration Space

      1. - Draft complete

    4. Discovery/Customer Service/Front-end: User Experience Subcommittee - CLSP Implementation - CLO Collaboration Space

      1. - Draft complete

    5. Training/Communications/PR: Training/Communications/PR Subcommittee - CLSP Implementation - CLO Collaboration Space

      1. It was noted that the Training/Communications/PR will behave more like a “working group” than an advisory group. It was suggested that they might prepare marketing and communications templates for college libraries to use, but they will also be responsible for ensuring important messages regarding the project are shared with the appropriate stakeholders. Subcommittee members may be called on to prepare content.

      2. ACTION ITEM: Liana and Jane will be meeting later in the week to complete Training/Communications/PR ToRs.

    6. Most Subcommittees will serve in an advisory role, providing research and recommendations on decisions when the implementation project needs direction and decision making.

    7. Subcommittees will also carry out activities and serve as more of a “Working Group” on occasion as necessary and ensure essential communication is effected regarding the Subcommittee’s area of concern.

    8. ACTION ITEM: Liana will edit all ToRs for consistency

    9. ACTION ITEM: Liana will move “Expectations of Members” from each Subcommittee page to a general page that describes Subcommittee member expectations, conduct, meeting, communication requirements and a decision making model/framework.

  2. Review/Discuss https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/77266968

    1. ACTION ITEM: Liana will move Decision Making Framework to the general page that describes Committee/Subcommittee member expectations, conduct, etc.

  3. Request for the Systems/Analytics Subcommittee to prepare a Briefing Note.

    1. We need to think about what data we will want to track for metrics/analytics in the future and historically and compare that to what will be migrated and what will not be migrated, then determine what we will do about the data that will not be migrated. There may be considerations regarding each library’s local needs for analytics as well as analytics on a consortial level. Get the advice from the CLO Metrics/Assessment committee.

    2. ACTION ITEM: Liana, Danielle and Thomas to prepare request. Draft started here: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/139133014

  4. Review eResource Migration - Backgrounder (Briefing Note for eResources Subcommittee)

    1. Deferred to later meeting

  5. Signed Participation MOU’s: Participation MOU | Signed Participants

    1. Ask Jess/David to follow up with La Cite

  6. Add “news update” to next meeting discussion

    1. contract agreement

    2. new highers