2021-07-06 Meeting Minutes

Owned by Liana Giovando
Last updated: Jul 21, 2021
2 min read

Attendees

  1. David Luinstra (Co-Chair)

  2. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

  3. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  4. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

  5. Liana Giovando (Project Manager)

  6. Thomas Guignard (OCLS)

  7. Stacey (Subcommittee Co-Chair – Metadata/Cataloging)

Regrets

  1. Jessica Bugorski (Co-Chair) 

  2. Virginia Roy (OCLS)

  3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

 

Action Items

All Subcommittee Chairs are asked to complete a draft terms of reference using the templates provided on the main Subcommittee page of Confluence, due July 13th: Committee Pages
Liana to add “Expectations” to template.
Liana to revise the Best Practices page into an Overview of Subcommittee roles and expectations. Best Practices for Using Confluence
ISC members to encourage members of their institution to prepare questions for the Ex Libris Privacy, Security and Compliance Information Session and send them to Liana so they may be delivered to Ex Libris in advance.
Thomas and Liana to transcribe points outlined in proposed Annex E/I into questions we can propose to Ex Libris in the July 13th session.
Liana and Stacey to identify pre-implementation tasks that will be managed by OCLS on behalf of SIRSI colleges.

Discussion Items

  • Ex Libris Information Session on security, privacy and compliance is scheduled for July 13th, at 9am.

    • This meeting was scheduled at the request of OCLS and the colleges because we want to give college IT departments the opportunity to be consulted and become familiar with Ex Libris privacy, security and compliance measures early in the implementation. We also want to ensure that all participating colleges are happy with the SaaS agreement that we will be signing with Ex Libris.

    • ACTION ITEM: ISC members to encourage members of their institution to prepare questions and send them to Liana so they may be delivered to Ex Libris in advance.

    • ACTION ITEM: Thomas and Liana to transcribe points outlined in proposed Annex E/I into questions we can propose to Ex Libris in the July 13th session.

  • Update on Subcommittee and ISC Committee Terms of Reference development

    • Sample Subcommittee TORs have been added to pages. Committee Pages

    • Subcommittee Chairs are asked to complete a draft, due July 13th, that will be a starting point for discussing overlap and identifying gaps.

  • Signed Participation MOU’s: Participation MOU | Signed Participants

    • Only four colleges have not submitted signed documents yet. We will give them another week and then give them a gentle nudge if signatures are not received by then.

  • “Get Ready” Information Kits

    • The following are published and available for public view:

    • Data Cleaning Recommendations: Step 2: Data Planning & Information Gathering is awaiting review by OCLS to determine if there are different instructions for SIRSI consortium members.

    • ACTION ITEM: Liana and Stacey to identify pre-implementation tasks that will be managed by OCLS on behalf of SIRSI colleges.

    • Policy and Workflow Review Guidelines expected soon

  • Project Plan Draft is ready for review. The ISC will work to confirm the Plan as more details of the project are confirmed: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/31129644