Attendees

1. Jessica Bugorski (ISC Chair)

2. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

4. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

6. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

7. Liana Giovando (Project Manager)

8. Virginia Roy (OCLS)

9. Thomas Guignard (OCLS)

10. Aura Hill (OCLS)

11. Jana Purmalis (OCLS)

Regrets

1. David Luinstra (Co-Chair)

2. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

Discussion Items

Report on Meeting with Seneca

As per our Ex Libris Agreement, Seneca can become part of our Network Zone topology with no change to our agreement or their agreement. Ex Libris has shared an explanation of how this can be achieved and Seneca will consider the advantages.

Seneca has a one-year contract with Ex Libris that both parties will honour. Seneca may choose to explore the termination of their contract at the appropriate time. We can also explore the potential costs to our total Alma/Primo subscription for adding Seneca to our Ex Libris Agreement (the cost is roughly based on the number of named users, bibliographic records, titles, etc.).

ACTION ITEM: Liana to ask Seneca when their contract with Ex Libris expires

ACTION ITEM: Liana to suggest to Seneca that they may want to participate in implementation planning should they choose to join the CLSP.

Status of “Cost of Ownership” information

An estimation of the cost of CLSP “ownership” is being prepared for the colleges. It will be ready by the end of October along with other cost recovery analysis for OCLS services.

Network Zone Implementation Strategy

The PMO is in the final stages of drafting a Briefing Note to recommend a strategy for Network Zone Implementation. A draft of this Briefing Note will be sent to the Metadata/Cataloguing Subcommittee to review. The PMO will ask the Subcommittee to adopt this BN as their own recommendation and submit it to the ISC.

Progress on “Generic” Group Migration Activity (Symphony Group starts on Wednesday, Sept 29)

Ex Libris separated the colleges using Evergreen, Centriva and Mandarin into one group they refer to as the “Generic” group. A Migration Overview meeting was held for this group and they are busy working on a long “to-do” list for Ex Libris. The first submission of ILS sample data from the Generic Group is due to Ex Libris this Friday, October 1st. The rest of the colleges are referred to as the Symphony Group and their Migration Overview meeting is scheduled for Wednesday, September 29th.

Subcommittee Membership

• Dorothy Gagnon removed from Discovery/Customer Service/Front End Subcommittee. - Rachel suggested that a replacement member should be from a large to medium sized college because most members on the Subcommittee are from small colleges.

• Pearl from GBC suggested we move Sarah Gillard from Systems to eResources/Acquisitions. Sara is ALSO on the Metadata/Cataloguing Subcommittee. Pearl sent this note: “Since Joy is already on the Systems subcommittee, I just thought it would be more practical to distribute their skills in this way.  No problem if it’s not possible…it’s just a suggestion”

  • John agreed but asked that the we select a new member to replace Sara on the Systems Subcommittee because it is a small group already.

  • ACTION ITEM: Liana to follow up with Pearl, Sarah and Leigh about Sara’s move to the eResources Subcommittee.

• Request for a list of potential "alternates" for Subcommittee Members.

  • Jess will be responsible for maintaining the list of “alternates” on Confluence.

  • ACTION ITEM: Jess to send call for Subcommittee member recommendations to managers.

    ACTION ITEM: Aura to prepare page on Confluence for capturing the list of “alternates” to serve on Subcommittees if a spot becomes vacant.

  • Systems - Looking for medium to large college (could we ask Jane Foo from Seneca?)

  • Discovery - Looking for medium to large college

Scheduling the “Onsite” Ex Libris Workshop the week of March 14th (or Feb 28th is Reading Week?)

Ex Libris will schedule a workshop with CLSP library staff referred to as “Onsite”. Our version of this workshop will be virtual but you will see Ex Libris Documentation referring to this workshop as “Onsite”. This is a four-day workshop for library staff to receive training on Alma.

ACTION ITEM: Liana to acquire further details on Ex Libris “Onsite” Workshop curriculum and intended audience.

They proposed the week of March 14th. ISC members pointed out that “March Break” for kids is the week of March 14th for most public and private schools, so this is a very difficult time for parents.

It was suggested that college Reading Week (or known as Student Success Week in some) would be a better time. Not all colleges hold this in the same week so we will have to pick one that works for the majority.

ACTION ITEM: Liana to Propose Feb 28 dates for Ex Libris “Onsite” Workshop to Ex Libris.

Subcommittee Chair Updates

• Rachel: Discovery Subcommittee held kick-off meeting - In the process of fine tuning terms of reference. Next meeting in early November to give everyone a chance to get through Onboarding.

• Jane: TCPR - Meeting again on Friday Oct 1. Defining roles in terms of training, communication and PR.

  • “Training” role of the TCPR Subcommittee will be to make CLSP library staff aware of training opportunities provided by Ex Libris and track their participation in important events.

  • “Communication” and “PR” role will be to keep external stakeholders such as students, faculty, staff not involved in the implementation, and college leadership informed of the project.

• Dijana: Metadata - meeting this Friday with co-chair to determine next agenda.

New Item - Replacing David

Jess thinks she could do it alone but will have to be more strict about meeting schedules

Virginia recommends that Jess does look for a co-char. Fanshawe is medium to largish so it might be good to have a smaller college represented as the Co-Chair.

ACTION ITEM: Liana to include the call for a new Co-Chiar in the CLO Membership Meeting update, Sept 29.