2021-09-14 Meeting Minutes

Attendees

  1. David Luinstra (Co-Chair)

  2. Jessica Bugorski (Co-Chair)

  3. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

  4. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

  5. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  6. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  7. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  8. Liana Giovando (Project Manager)

  9. Thomas Guignard (OCLS)

  10. Virginia Roy (OCLS)

  11. Jana Purmalis (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

@Liana Giovando to consider proposal for submission to OLA Super Conference
@vroy to send announcement to OCUL& get posted on OCLS website
@David Luinstra to send announcement to CLO
@Jess Bugorski to send announcement to CARL
@Liana Giovando to review slides for CLO18 Update with Jess
@Liana Giovando to forward AmigosNow conference info to all ISC members
@David Luinstra to mention in meeting with Chris and request CLSP to be added as an occasional agenda item at CCVPS meetings to maintain awareness
@David Luinstra to obtain CCVPS meeting schedule and share with PMO
@vroy to obtain the OCCIO meeting schedule

 

Discussion Items

Welcome Aura!

  • New Project & Communications Administrator

Onboarding Overview sessions with Ex Libris (Sept 16th and 21st)

  • Sent out invitation to all college liaisons, committee and sub-committee members (not college leadership)

  • Feel free to forward invite to those who may want to attend

Updates from Subcommittee Chairs

  • TCPR having 2nd meeting on Friday: focusing on communication strategy and how to support colleges

Ex Libris Press Release

Sharing announcement with CLO, OCUL and CARL

  • Announcement of signed contract with Ex Libris should be communicated to CLO, OCUL & CARL

  • Announcement should also be posted on OCLS website

  • ACTION ITEM: Virginia to send announcement to OCUL & get posted on OCLS website

  • ACTION ITEM: David to send announcement to CLO

  • ACTION ITEM: Jess to send announcement to CARL

CLO18 Update Presentation

  • ACTION ITEM: Liana to review slides for CLO18 Update with Jess [Wednesday@10am]

  • Determined that Jess will present at CLO18 Update Meeting

AmigosNow Conference on “Facing the Future of Resource Sharing”

  • Online conference hosted by Amigos Library Services on Dec. 8; some OLCS staff attending

  • ACTION ITEM: Liana to forward info to all ISC members

  • Notify Liana if you will be attending

Regular communication/updates for OCCIO and CCVPS

  • We should ensure that CCVPS is kept up to date on the CLSP project status and aware of our need for buy-in from college IT and finance departments (3rd party integrations)

    • ACTION ITEM: David to mention in meeting with Chris and request CLSP to be added as an occasional agenda item at CCVPS meetings to maintain awareness

    • ACTION ITEM: David to obtain CCVPS meeting schedule and share with PMO.

  • OCCIO: It is important to ensure support of OCCIO for the CLSP Project and raise awareness of responsibilities and timelines from IT perspective. Virginia recommended getting on agenda at OCCIO meetings, if possible

    • ACTION ITEM: Virginia to obtain the OCCIO meeting schedule

New time for weekly ISC Meetings

  • Proposed time of 11:30-12:30 accepted

Project Plan Update

  • Project plan has been adjusted based on discussions with Maria from ExLibris.

  • Task timelines will be compressed until December with the goal of getting back on track with original project schedule by January.

  • Expect significant workload related to completing implementation forms in upcoming weeks.

  • PMO working to prepopulate forms where possible to ease workload and is available for support.