2022-03-03 Meeting Minutes
- Aura Hill
- Liana Giovando
Attendees
Jessica Bugorski (Co-Chair)
John Ellis (Co-Chair)
Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)
?Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)
Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)
Liana Giovando (Project Manager)
Virginia Roy (OCLS)
Thomas Guignard (OCLS)
Aura Hill (OCLS)
Jana Purmalis (OCLS)
Regrets
Jane Burpee (Subcommittee Chair – Training/Communications/PR)
Julie Mandal (Subcommittee Chair – Discovery/Customer Service/Front End)
Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)
Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)
Action Items
Discussion Items
Governance Proposal
Jess and Jane have worked on the draft governance proposal and welcome any feedback. It will be placed in new Parking Lot section for items that we need to keep track of, but may not be discussed every meeting.
Subcommittee Chair Updates
TCPR: The branding initiative going well. 25 people have given their consent for future contact. There is a naming direction presentation next week based on Aubs & Mugg research. The PMO sent out a reminder this week to college liaisons and CLO about the meeting. For training, 3 students have been recruited to help with training material. A new LibGuide will be created for CLSP training on CLO site. There is a need to communicate that libraries will be responsible for training in their own staff.
Acq/E-Resources: They are meeting next week. Extensive training was provided in Alma Workshop for Acquisitions but there did not seem to be specific issues for sub-committee to address, beyond e-resources. The use and set up of the Alma acquisitions module is very individual to each college. One function of the subcommittee may be to help OCLS in the future make decisions on consortial purchases. It may also be important to be aware of where libraries are going with acquisitions - reporting on acquisitions for analytics will depend on data in Alma. The sub-committee could make recommendations for common names, adding in data in future, etc.
OCLS Update
Work on service proposals is continuing. Lower costs were negotiated for implementation and software costs for Mohawk and Niagara.
DECISION: The ISC supports the decision to support the implementation costs for Mohawk and Niagara colleges as per https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/435716097. The briefing note is approved.
In terms of fund expenditure, OCLS will request receipt from Ex Libris for second year software costs. These costs will be defrayed somewhat for the colleges by the funding.
Alma Admin/SSO Access for OCLS Staff
Two colleges have objected. Six colleges have provided credentials.
Without credentials, it is very difficult for OCLS to troubleshoot and provide services. In relation to SSO especially, data security and privacy issues have resulted in additional scrutiny by college IT departments.
OCLS is working on a detailed description of what OCLS needs access to and for what purpose. The issue sometimes is conflated because college IT departments are not aware of OCLS specific needs. OCLS will continue discussions and will approach CLO executive for support.
An option may be providing guest access of SSO that expires, but this can cause a disruption of service.
The PMO is currently tracking the request for access information and will follow up with the colleges if needed.
Alma Sandbox Instance for LIT students
There are two sandboxes provided as part of project. There is support for at least one separate sandbox for LIT programs in addition to the original two. There could be more depending on cost. It is proposed that perhaps colleges should share the costs as they all benefit from LIT graduates who are well trained in Alma.
ACTION ITEM: Liana will ask Ex Libris for quote for LIT student sandbox.
Parking Lot
Review Draft Risk Mitigation Plan
Work to Rule entered Phase 3; minimal impact to libraries