Attendees

1. Jessica Bugorski (Co-Chair)

2. Julie Mandal (Subcommittee Chair – Discovery/Customer Service/Front End)

3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

5. Liana Giovando (Project Manager)

6. Virginia Roy (OCLS)

7. Thomas Guignard (OCLS)

8. Aura Hill (OCLS)

9. Jana Purmalis (OCLS)

10. John Ellis (Co-Chair)

Regrets

1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)TBD

2. Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)

3. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

Action Items

Discussion Items

Subcommittee Chair Updates

TCPR

• Brand Name Directions and Visuals Update are scheduled for Monday, April 4th at 1pm.

  • Branding Working Group had a check-in meeting and discussed diverging groups. Some don’t want branding, some want very practical name, some want more conceptual name. Matt will cover what is branding and the purpose and benefit in the next presentation of options.

  • ISC and TCPR have been invited to the next presentation of new names with visuals on April 4; they can provide feedback via survey.

  • They also discussed decision-making process in case there’s a serious impasse, which is that the TCPR will making a recommendation to ISC for their final decision.

  • A Basic Alma & Primo Guide has been published and is available on Confluence.

  • ACTION ITEM: Liana/Aura to request CLO add tab for Alma & Primo Guide on CLO website.

Met/Cat

• Continuing to explore how technical services work can be shared and standards developed

• Have completed Local Field Tagging guide and how to transition them into Alma. Will be publishing on Confluence/Basecamp

• Setting up recurring meeting as there is a need to meet more often

• Review and approve Briefing Note 06 - Consortial Treatment of LC Subject Headings

  • Jane updated Indigenous Matters Committee on the Briefing Note and there were no objections.

  • DECISION: All ISC members present approve theBriefing Note 06 - Consortial Treatment of LC Subject Headings

  • OCLS will work to communicate the decision to multiple levels to ensure all colleges are aware of the decision. Written communication may be not enough, suggestion to incorporate in weekly training meeting as a special topic. This may also include in conversations at higher level about the Network Zone and colleges considering decisions from a consortium perspective.

User Experience (UX)

• The subcommittee has been renamed to User Experience (UX) from Discovery/Front End/Customer Service Subcommittee.

• Review and approve Resource Sharing BN https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/473333772

  • Since an agreement between all colleges to share patron data does not exist and there is limited time, the peer-to-peer model has been recommended. The choice can be changed but it is a two-month project with Ex Libris to reconfigure, with a cost. The fulfillment model designed for physical resource sharing and to be used at any location. From discussion in subcommittee, colleges were not overly concerned with physical resource sharing. Peer-to-peer does allow walk-in borrowing by creating a temporary patron record; is similar to the current process used by libraries. Peer-to-peer is a better model than fulfillment model for e-resource sharing. It will be staff facilitated for now.

  • How does peer-to-peer model interact with Rapido? https://exlibrisgroup.com/products/rapido-library-resource-sharing-platform/

• DECISION: If it doesn’t prohibit us from using Rapido or other ILL systems, the ISC approves the https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/473333772.

• ACTION ITEM: Liana to confirm with Ex Libris that the peer-to-peer model does not prohibit the use of Rapido or other ILL systems.

OCLS Update

Niagara has official signed the amendment to the Ex Libris contract and are officially part of the consortium. It is now the CLO19!

OCLS will be working on Syndetics contract management for consortium.

OCLS will be having an Alma Camp (OCLS only) to prepare them for impact on this workflows, working with Ex Libris to design a “comp” for workflows that need to happen at OCLS in NZ.

Leganto Demo - confirm topics and audience (Liana)

Jane Foo at Seneca is ready to give the presentation for the CLSP. She had topic suggestions:

• How they got support from college leadership to pay for Leganto.

• How the tool works and this is how faculty is engaged with using Leganto.

The ISC think the audience should be all library staff involved in CLSP. With a wider audience, the main part should be the second topic.

Alma Sandbox for LIT (Liana)

Liana is still waiting to hear from EXL rep if we can get a 3rd sandbox and if there will be a cost.

Privacy Risk Response Plan (Liana)

• Update to include Page Not Found - CLO Collaboration Space as part of Risk Mitigation Plan (Liana)

  • Review risk rating (Medium)

  • Review process

ACTION ITEM: Everyone to review the Page Not Found - CLO Collaboration Space and bring questions to next meeting.

Parking Lot (optional)

• Review Draft Risk Mitigation Plan

• Review Draft Page 1+ Committee and Working Group Structure Post-Go-Live - CLSP Implementation - CLO Collaboration Space