2022-02-16 Meeting Minutes - Discovery/Customer Service/Front End

Owned by Aura Hill
Last updated: Apr 11, 2022
2 min read

Attendees

  1. Julie Mandal (Chair), Conestoga College

  2. Jennifer Floyd, Sault College

  3. Katrina Hansen, Centennial College

  4. Louis Lacelle, La Cité Collégiale

  5. Travis Winwood, Algonquin College

  6. Holly Sarvari, OCLS

  7. Liana Giovando, OCLS

  8. Aura Hill, OCLS

Regrets

  1. Shannon Arsenault, Northern College

  2. Stephanie Black, Lambton College

  3. Lisa DiBarbora, Humber College

Action Items

All to consider license and contracts in your library that have language to permit ILL and/or sharing of electronic resources.
@Katrina Hansen to work on initial survey questions on https://clo-collaboration-spaces.atlassian.net/l/c/Bhk1rU8H page.
@Travis Winwood@Katrina Hansen to ask ILL staff if they know of consortium ILL policies
@Aura Hill to send out Doodle poll for recurring meeting in 3 weeks.

Discussion Items

1. Welcome & Attendance

2. Update from Implementation Steering Committee

Branding initiative is moving forward. The company Aubs & Mugg is looking for external stakeholders for interview sessions. External stakeholders are people who are not aware of the CLSP project, but library lovers, etc. More information is available at https://clo-collaboration-spaces.atlassian.net/l/c/FtRouPtb

Alma Workshop coming up on Feb 28-Mar. 4. Please register to attend Alma Workshop: Feb. 28 - Mar. 4

3. Resource Sharing Policy Development

a. Sharing Physical Items - Research Needed: https://clo-collaboration-spaces.atlassian.net/l/c/mws6CmSi

b. Sharing electronic items - Research Needed (in collaboration with the eResources and Acquisitions Subcommittee): https://clo-collaboration-spaces.atlassian.net/l/c/sgtwEFJj

ILL at Colleges

The subcommittee may need to get a sense of what types of material being lent before pandemic and what is being lent now.

When dealing with consortial licensing for colleges by OCLS, ILL has been low priority for colleges in the past, but may be changing. Also it would be important to consider that ILL for e-Resources may have impacts for e-Resource team at OCLS.For some colleges (e.g. La Cite) ILL has been minimal.

The subcommittee start with physical items first and Liana keeps updated with activities of Acquisitions/E-Resources Subcommittee.

To gather information about ILL, a survey could be created, for example:

  • What was your most popular material for ILL? with dropdown options (books, journals, dvds, etc.)

  • Where do you want to go with ILL?

The audience should be ILL staff, if possible via college liaisons

ACTION ITEM: Katrina to work on initial survey questions on https://clo-collaboration-spaces.atlassian.net/l/c/Bhk1rU8H page.

It will be take 2-3 weeks to develop and then have responses by the end of March.

A meeting to finalize the survey and then a meeting to review results.

a. Research

If you find any interesting information regarding resource sharing, please add to https://clo-collaboration-spaces.atlassian.net/l/c/mws6CmSi.

ACTION ITEM: Travis and Katrina to ask ILL staff if they know of consortium ILL policies

4. Discovery Working Group? - a group to guide colleges through decisions related to Primo that will help facilitate user access to resources and ease library staff decision making fatigue.

(Deferred to next meeting)

a. Is this committee interested in planning and guiding decisions for the rest of the colleges regarding Discovery? Something similar to what Orbis Cascade is doing with the Discovery and User Experience group: https://www.orbiscascade.org/programs/dux/documentation/

b. Do the colleges want a NZ Primo Instance? What are potential use cases for a NZ Primo Instance?

 

Other Items for Discussion

  • Subcommittee name? (Deferred to next meeting)

ACTION ITEM: Aura to send out Doodle poll for recurring meeting in 3 weeks.