2022-10-03 Meeting Minutes

Owned by Aura Hill
Oct 04, 2022
3 min read

Attendees

  1. John Ellis (Co-Chair)

  2. Julie Mandal (Subcommittee Chair – User Experience)

  3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  4. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  5. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  6. Gordana Vitez (Subcommittee Chair - Systems/Analytics/Data)

  7. Virginia Roy (OCLS)

  8. Liana Giovando (Project Manager)

  9. Aura Hill (OCLS)

Regrets

  1. Jana Purmalis (OCLS)

  2. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  3. Jessica Bugorski (Co-Chair)

  4. Thomas Guignard (OCLS)

Action Items

None

Discussion Items

Subcommittee Chair Updates (Julie, Leigh, Dijana, Gordana, Jane)

UX: The subcommittee has officially disbanded. Members were invited to a repurposed UX meeting for Resource Sharing Working Group to build a proposal. The proposal was built on work that the subcommittee has done and to support the existing ILL agreement. The proposal will be given to the colleges to see if it works for them.

TCPR: The subcommittee has officially disbanded. One remaining item to do is a news article for InsideOCULA about Page 1+ that will be handled by a small group.

E-Res/Acq: They are still working on one briefing note on Identifying Best Practices for Setting up Deposit Account Funds in an Institution Zone. They have reviewed their Terms of Reference and felt the need for expanded terms of reference if they are merging with the E-Resource Steering Committee. They also recommend possibly developing working/interest group on Rialto and Acquisitions.

As the chair of E-Resource Steering Committee, Dijana states that they would have liked to be informed sooner about this change. Also, there is a significant difference between a steering committee and operational groups. There is a need to acknowledge their work over the years and that they have had long serving members, with difficulty finding new members for succession.

The governance structure proposal was about the changing for the future based on feedback that there are too many committees and that people have “committee fatigue.” It is not intended to be a disbandment of committees right now, but a coming together to merge where it makes sense and to see who has capacity to continue still. Now that the proposal has been presented to CLO then it will be about determining how to move forward.

Met/Cat: Today at 1pm, they will be providing an overview of the Cataloguing Program, including new standards and workflows, etc. They are meeting tomorrow and will debrief on the presentation. The subcommittee is also wondering about their future, which will be affected by the new governance structure.

CLO Exec will be making suggestions on how the new governance structure could be rolled out in the next few weeks.

SAD: Allocation of sandbox pairs will be as follows: 1) for colleges 2) one for OCLS and testing new releases 3) LIT program 4) NZ only. They also discussed suggestions on how test new releases in the sandboxes - OCLS will only track/test monthly releases (bug fixes, etc) that will impact the colleges. Ex Libris implements these monthly releases automatically. Quarterly, there are new releases related to functionality. OCLS will test new functionality releases (these can be turned on/off) as well and recommend if they should be implemented. The Sandbox Management Guidelines will be added to the Page 1+ LibGuide.

Also, they are working on Alma Analytics Shared Reports Guideline that they will finalize next meeting. They were ok with proposal that the Analytics goes to CLO Metrics and Assessment Committee, but the data piece may move there as well as data is needed for analytics. They also suggested to consider forming working groups around system-related questions (e.g. a new integration) on a as-needed basis. This working group could be composed of SAD members, as they were more of an operational group anyway.

OCLS Update (Virginia)

Services are moving forward. OCLS may need guidance and direction on upgrades and new releases that operations oriented (e.g. Angular upgrade that requires action from colleges) where should they turn in the interim until Page 1+ Steering Committee?

OCLS will continue to provide recommendations to the colleges.

The current strategy is using News & Announcement blog and emailing college liaisons for critical items. Also, to keeping role of liaisons as a communications channel to ensure Page 1+ info reaches the right channels.

Ending/Next steps for Subcommittees (All)

The priority focus is future of the ISC itself and how it would morph into Page 1+ Steering Committee. It is recommended to consider a mix of directors and tech folks for the Page1+ committee. Further discussion is needed and this item will be added to the next meeting agenda.

Aura’s New Position with OCLS

Aura has a new position at OCLS as their Information and Knowledge Management Specialist so she will no longer be attending or acting as notetaker for the ISC.

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