Attendees

1. Jessica Bugorski (Co-Chair)

2. John Ellis (Co-Chair)

3. Virginia Roy (OCLS)

4. Julie Mandal (Subcommittee Chair – User Experience)

5. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

6. Liana Giovando (Project Manager)

7. Thomas Guignard (OCLS)

8. Lauren Rupert (OCLS)

Regrets

• Gordana Vitez (Subcommittee Chair - Systems/Analytics/Data)

• Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

• Jane Burpee (Subcommittee Chair – Training/Communications/PR)

Action Items

Discussion Items

Subcommittee Chair Updates

• Metadata and Cataloguing:

  • Members of the subcommittee are collecting examples of records to include in the CLO Metadata Standards LibGuide to act as reference.

  • The CLO Metadata Standards LibGuide continues to grow.

• Systems, Analytics and Data:

  • Spent time discussing recommendations for CLO

    • Established that their work would be best reflected as a working group moving forward

    • They are looking to create a “sleeper agent” organization/cell. Wherein, there is a reliable set of members who are part of the on-call working group.

    • Intend to meet quarterly unless there is a project that is actively being worked on.

  • The subcommittee continued to review analytics reports to see which they can customize for colleges (sharable reports in Alma analytics).

    • The subcommittee will circulate these reports to get as much feedback as they can.

    • The subcommittee will be meeting weekly during ‘weekly hours' to work on the reports and receive feedback from the colleges

  • This subcommittee plans to continue working until CLO makes its final decisions (especially on the analytics front)

  • It is possible that this subcommittee/ future working group might report to both the Metrics and Assessmentse committee and the page turners.

• No other updates/committees

Draft Subcommittee Recommendations for CLO

• Last actions for the Subcommittee Recommendations for CLO

  • ACTION ITEM: @Jess Bugorski to resend email confirming people's interest to participate. Confirming roles.

  • ACTION ITEM: @Liana Giovando to export documents from Confluence and send to @John Ellis and @Jess Bugorski

  • ACTION ITEM: @John Ellis or @Jess Bugorski to submit the finalized/approved briefing notes to Marnie

  • ACTION ITEM: @Liana Giovando to change phrasing from “activities” to “accomplishments” to reflect that these instances are completed work of subcommittees. And to also change “Reflections” to “Recommendations”

OCLS Update (Virginia)

• OCLS has worked to finish its internal briefing notes

  • The services team is structured so that roles and responsibilities are clearly identified so that the committees, future working group and the services offered by OCLS can be supported properly.

  • OCLS desires to be ready to support the working groups and committee is ways these groups have identified as being benificial to their growth and continuation

Page 1+ Steering Committee - Page Turners (Liana) [Ongoing - at least till November 30th]

• Additional decisions have been made regarding Page Turners:

  • Structure:

    • 6 Individuals (Identified as a potential problem for voting)

      • 2 co-chairs (who sit on working groups)

        • These co-chairs will be responsible for making brief meeting notes/minutes to bring back to the Page Turners to reflect the progress and “big decisions” within the working groups.

        • Identified that the co-chairs will need to possess a certain amount of comfort with report writing

        • Proposed that a template for taking minutes/recording action items be made.

        • Co-chairs will need to be flexible - able to fill in if another working groups chair is unable to attend for some reason

      • 4 members who sit on the Committees

  • There needs to be a way to progress information “higher” in the group, moving from working group up to Page Turners.

  • There needs to be a way to determine priority between working groups and committees

  • How do we capture and interact with innovations from other sources such as OCUL and Ex Libris, and bring them back to the Page Turners

Major Projects and Planning [Ongoing item]

• Alma D

  • Currently there is slow progress being made

  • The primary focus is trying to arrange a meeting to discuss an Alma Digital strategy; primarily agreeing to an implementation time and date.

  • Proposed that an “ideal situation” be brought forward to Ex Libris. This would allow us to try and negotiate an “ideal” with Ex Libris.

  • Talks about re-evaluating pricing - we were interested in changing the pricing of certain user groups depending on the user level (eg. light users cost less in the system). Unfortunately, this was unsuccessful; however, we have been afforded a discount for any additional named users we might have.

• RIALTO

  • Met with Rialto sales on several occasions.

  • Positive: We agree since there is an existing Pro-Quest subscription (active till March) - there will only need to be one agreement.

  • They have also offered to get rid of the shipping charge and they are negotiating a discount on e-book content (Possibility: give back some of the print discount on print books to get more of an e-book discount)

  • All terms will fall under the new terms of the contract