2022-09-13 Meeting Minutes

Owned by Aura Hill
Last updated: Sept 13, 2022
4 min read

Attendees

  1. John Ellis (Co-Chair)

  2. Jessica Bugorski (Co-Chair)

  3. Julie Mandal (Subcommittee Chair – User Experience)

  4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  5. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  6. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  7. Gordana Vitez (Subcommittee Chair - Systems/Analytics/Data)

  8. Virginia Roy (OCLS)

  9. Liana Giovando (Project Manager)

  10. Thomas Guignard (OCLS)

  11. Aura Hill (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Jana Purmalis (OCLS)

Action Items

@vroy and @Liana Giovando to determine a specific definition and confirmed discount with Ex Libris for those ‘light users’.
@vroy and @Liana Giovando to continue to work on bringing information between Ex Libris and the committee
If you have additions for Implementation Project Wrap Up, please let Liana know.

Discussion Items

Subcommittee Chair Updates (Julie, Leigh, Dijana, Gordana, Jane)

User Experience: They are ready to recommend the https://clo-collaboration-spaces.atlassian.net/l/cp/8Tq1uz5a for approval by the ISC. They took a collaborative approach and consulted other relevant groups. There will be further work to be done on this that is taking place in Decolonize the Catalogue Committee.

DECISION: Briefing Note is approved.

The future of the subcommittee was discussed and a survey was sent out to gather feedback on any work the subcommittee members think should be continued.

Systems, Analytics, and Data: The purpose of the https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/311951361 is to direct the college libraries to use Guidelines which are subject to change. There is still an outstanding issue for Guidelines regarding the allocation of the sandboxes in terms of the colleges and the LIT program students. There is a separate meeting scheduled to discuss this issue on September 19 with Algonquin and Mohawk. The Briefing Note will be added to next meeting’s agenda.

E-Resources/Acquisitions: They are working on how best to combine their subcommittee with E-Resources Steering Committee and identify important responsibilities that should continue via a Confluence page. They will discuss at there next meeting. Still troubleshooting e-resources. A sense of concern that people trying to rush to get things working before switch to support. Libraries are reporting that response from support portal has a lag. They welcomed 2 new members from Mohawk.

Metadata/Cataloguing: They are identifying and ranking free external resources for finding records that colleges can use while waiting for a better solution. They are planning a demo for Bookwhere at their next meeting. If there is a cost, Virginia would like to know to see if OCLS can support. CLO Metadata Standards LibGuide is almost completed and they are discussing how to share will colleges. They also welcomed new member from Mohawk.

TCPR did not meet.

OCLS Update (Virginia)

The final Service Proposal Session is coming up on Thursday. OCLS is implementing time tracking to generate quality data to help with costing. They are also working on overall cost recovery and fee schedule to go out at the end of October with a more holistic view. The OCLS team is also working with PMO to create workflows for delivering services to colleges.

Page 1+ Colleges Discussion Forum (Aura/Liana)

In looking for a replacement for Basecamp to allow college-to-college discussion, we ran a survey to see what colleges preferred. The survey results showed an overwhelming preference for an online discussion forum over a listserv.

The PMO has created a Discussion Forum on Confluence using an app that will be connected to the main Page 1+ Confluence Space that will be launched this week. There are also tags that can be used to identify messages under a similar topic.

OCLS will loosely monitor/maintain the forum, but it is not a channel to ask OCLS for help (use OCLS helpdesk).

Implementation Project Wrap up (Liana)

Switch to Support

As part of Switch to Support, migration consultants will finish and move to support portal for questions.

If there are issues that need to be address before switch to support, they should be flagged now. A potential issues with e-resources and serials. In addition, when people are being send to support portal, they are not getting responses in a timely manner.

Page 1+ Community Forum: New forum will be launched this week
Page 1+ Governance Planning: CLO Executive is reviewing proposal
OCLS Page 1+ Services Planning: Meetings in progress
Study Groups: Consider sending a survey about how they would like to continue & frequency. Consider restructuring around a theme and could ask for themes in the survey
Monthly Updates to CLO: Reduce frequency to quarterly. Information could also go into OCLS Newsletter or OCLS Updates to CLO could include Page 1+ update.
Happy Monday Blog Posts: Proposed to finish at end of September.
Other actions to be addressed before we wrap up the implementation project?

ACTION ITEM: If you have additions for Implementation Project Wrap Up, please let Liana know.

The plan is to wrap up the project by end of September, but some elements of the PMO will still be available in terms of related implementation projects.

Rialto

No price is attached to Rialto. OCLS has reached out in relation to a possible MOU and discount but has not received a response yet. Implementation is fairly straightforward and colleges can contact the ProQuest representatives directly.

Parking Lot (optional)