2022-07-12 Meeting Minutes

Owned by Aura Hill
Last updated: Jul 29, 2022
3 min read

Note: ISC Meeting was on hiatus since June 23. New meeting date and time is Tuesdays at 11:30 am

Attendees

  1. John Ellis (Co-Chair)

  2. Julie Mandal (Subcommittee Chair – User Experience)

  3. Gordana Vitez (Subcommittee Chair - Systems/Analytics/Data)

  4. Virginia Roy (OCLS)

  5. Liana Giovando (Project Manager)

  6. Thomas Guignard (OCLS)

  7. Aura Hill (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Jana Purmalis (OCLS)

  3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  5. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  6. Jessica Bugorski (Co-Chair)

Action Items

@Liana Giovando and @Jmandal to prepare proposal by email to Cheryl regarding Briefing Note on LC Subject Terms to Suppress.
@Aura Hill to add Gobi Agreement item to agenda to continue discussion next week

Discussion Items

Subcommittee Chair Updates

UX: They met on Monday. The subcommittee will put forward 5 subject terms to start with and then prepare a proposal by email to Cheryl regarding Briefing Note on LC Subject Terms to Suppress. Update from OCLS on Permitted Uses

SAD: They had short meeting on Friday to discuss shared reports. The existing reports will be grouped into categories and then assigned to subcommittee members for further investigation in Alma to find templates.

TCPR: There was a Study Group session on Training, included material in LibGuide, floated idea of sharing training sessions between colleges. Smaller colleges were interested, but there was not wide-spread interested. Different logo requests have been made and fulfilled.

Metadata/Cataloguing and E-Resources have not met.

OCLS Update

They are working on service proposal on Permitted Uses and what the options are for Go Live and then a potential different approach for future state. There are a number of service proposals in development, some under funded services as well as cost-recovery services. OCLS heard from focus group that a holistic approach would be better, so OCLS is working on a consolidated presentation to provide a more comprehensive description of services for Page 1+. Colleges need to have an awareness that as they may not be 100% sure of their needs, OCLS also does not have a complete picture of the full scope of capacity and workflow for all the activities.

OCLS received initial quote for OCLC consortial subscription to Conexxion but it was very high. It will be taken back to Met/Cat for discussion in terms of value of the tool and other options.

PMO Update

Go-Live Update: IZs may be released early. NZ will be ready later this week so some work on OCLS tasks can probably also start earlier.

Sandbox Maintenance Proposal: Jennifer has prepared a proposal that covers responsibilities of colleges and OCLS, as well as instructions. It will be brought to SAD Subcommittee. Third sandbox for LIT students will be provided after Go Live - could be set up by December.

Resource Sharing Support Proposal: There are concrete actions that need to be taken. OCLS is preparing instructions for colleges. This should be ready soon and will be brought to UX Subcommittee.

IZ/NZ Linking Jobs: PMO developing instructions and recommendations for colleges and adding IZ records to NZ to maintain quality. They will be brought to Met/Cat and then ISC.

Import Profiles/Normalization Rules/Validation Rules: Creating templates for these activities to help ensure records are meeting standards.

Gobi Agreement for contributing records to the NZ (Dijana)

Liana thinks that this was related to Gobi has in its agreement that colleges cannot share its MARC record.

ACTION ITEM: Aura to add to agenda to continue discussion next week

St. Clair’s Mugs

 

Parking Lot (optional)