2022-08-09 Meeting Minutes

Owned by Aura Hill
Last updated: Aug 26, 2022 by vroy
2 min read

This meeting will focus on the discussion of the OCLS Service Proposal presentation.

Attendees

  1. John Ellis (Co-Chair)

  2. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  4. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  5. Gordana Vitez (Subcommittee Chair - Systems/Analytics/Data)

  6. Marnie Seal (Guest - CLO Executive)

  7. Catherine Davidson (Guest - CLO Executive)

  8. Virginia Roy (OCLS)

  9. Jana Purmalis (OCLS)

  10. Liana Giovando (Project Manager)

  11. Aura Hill (OCLS)

Regrets

  1. Jessica Bugorski (Co-Chair)

  2. Julie Mandal (Subcommittee Chair – User Experience)

  3. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  4. Thomas Guignard (OCLS)

Action Items

@vroy to look at GOBI agreement to see if reference to union catalogue and get a legal perspective. And see what other consortiums have done. UPDATE: Deferred to next meeting
@Gordana Vitez will bring Page 1+ need for post Go Live Discussion Forum to CLO Executive to see reflection on CLO larger project for an improved platform. UPDATE: Deferred to next meeting

Discussion Items

OCLS Service Proposal Presentation/Discussion

  • Virginia gave a brief recap of 3 proposed service clusters

    • E-resource Management (centrally funded)

    • Metadata Management (centrally funded)

    • Contract & System Support (cost recovery funded)

  • Liana went into more detailed activities for each cluster - content on Confluence:
    https://clo-collaboration-spaces.atlassian.net/l/cp/uyrHbx4r

    • They come from consultation with subcommittees, research, other consortia, etc.

    • They are expected to grow/develop/change

  • Question about the permanence of these service clusters - They are meant to reflect the short term (~1.5 years) and it is expected that there will be adjustments as there are many unknowns at this point

  • Virginia presented cost estimates for colleges

    • Request for baseline/benchmark from previous costs

    • Sirsi Consortium costs and software costs were a blended number so difficult to directly compare

    • Colleges would like to know how much of an increase does this represent? What is dropping off/what is differential in preparation for budgets next year? Maybe two columns that compare what we paid for previously and if and how that maps to this proposal.

    • May need a distinction between larger colleges that may not need/use all services available as they prefer do it themselves

      • Usage has not previously been included in cost recovery funding model

    • For the presentation to CLO, recommended to include even the non-directly Page 1+ items (ACE, askON, etc.) should be included in a broad OCLS services view so that there is no confusion

  • Virginia will discuss further with ISC and CLO Executive in terms of timing and content of presentation for CLO

Parking Lot (optional)