Attendees

1. John Ellis (Co-Chair)

2. Jessica Bugorski (Co-Chair)

3. Julie Mandal (Subcommittee Chair – User Experience)

4. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

5. Virginia Roy (OCLS)

6. Liana Giovando (Project Manager)

7. Thomas Guignard (OCLS)

8. Aura Hill (OCLS)

Regrets

1. Jana Purmalis (OCLS)

2. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

3. Gordana Vitez (Subcommittee Chair - Systems/Analytics/Data)

4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

5. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items from Previous Meeting

Discussion Items

Subcommittee Chair Updates (Julie, Leigh, Dijana, Gordana, Jane)

E-res/Acq: They are meeting this Thursday to discuss feedback on terms of reference - no comments so far.

UX: A survey was sent to members about work that may need to be addressed if subcommittee dissolved. No responses so far. Potential meeting on Oct 3, but may be cancelled if draft governance structure is approved.

SAD: The background on briefing note was provided in the last two meetings and the ISC feels it can be decided today.

DECISION: The ISC approves the https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/311951361.

OCLS Update (Virginia)

Working on presentation to CLO tomorrow that will cover:

• Rialto Update (path for implementation)

• Alma D Update (working on implementation schedule and implications if not everyone implements at the same time)

• OCLS Help Desk support info (will also be presented to Page 1+ audience today at 12:30)

• Service Proposals Update

Draft Governance Proposal (All)

It will be presented at CLO Meeting tomorrow.

Important Points of Proposal

• Proposal includes CLO 20 (meet 3 times per year) - could be incorporated into regular CLO meeting

• Proposal includes a Page 1+ Steering Committee that would meet more frequently (e.g., monthly)

• Future of subcommittees:

  • Only Met/Cat Subcommittee will continue to exist as is.

  • SAD absorbed by CLO Metrics and Assessment Committee

  • E-Res/Acq absorbed by E-Res Steering Committee

  • TCPR dissolved - work would be taken up by Page 1+ Steering Committee

  • UX dissolved - work would go into working groups, e.g. Resource Sharing

OCLS feels strongly that a Page 1+ Steering Committee needs to exist at least for the next year.

Marnie will likely provide a revised version after CLO meeting.

The goal is to determine if CLO agrees with the governance model or not? If not, what are the changes that are needed.

Ending/Next Steps for Subcommittees

The ISC discussed how to wrap up the subcommittees and whether this should be officially sanctioned by CLO or if it could be wrapped up via email. Also, some committees may be absorbed into CLO committees and this needs to be communicated as well. It is felt that it will be more clear how to communicate the ending/next steps for subcommittees after the CLO meeting tomorrow and the outcome of the draft governance proposal. The ISC will discuss next week and Aura will add to the agenda.

Resource Sharing

College libraries still have questions about resource sharing. In the governance proposal, there is a working group proposed for resource sharing to bring forward recommendations. Some issues need to be addressed in order to enable physical resource sharing in Alma. It does require some research to discover dependencies and options available.

They need to identify a leader to recruit a small working group. OCLS would like to participate as there are impacts to NZ and they have done some research related resource sharing. Liana could be available to support this work. It would need to be someone at an administrator level.

There’s the need to make it possible without making it overly complicated or a big change.

A future project would be controlled digital lending and e-resource sharing, but is a much bigger project that involves many factors.

Liana would like to recommend Julie as the chair of the working group and Julie is willing. The group would need to have deep knowledge of resource sharing to ensure that decisions are made by those who have to live with them.

ACTION ITEM: Liana and Julie to draft project plan for Resourcing Sharing working group and send out a call for working group members to CLO.

Parking Lot (optional)

• Review Draft Risk Mitigation Plan

• Review https://clo-collaboration-spaces.atlassian.net/l/c/T88d1E7M