Attendees

1. John Ellis (Co-Chair)

2. Jessica Bugorski (Co-Chair)

3. Julie Mandal (Subcommittee Chair – User Experience)

4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

5. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

6. Gordana Vitez (Subcommittee Chair - Systems/Analytics/Data)

7. Virginia Roy (OCLS)

8. Liana Giovando (Project Manager)

9. Thomas Guignard (OCLS)

10. Lauren Rupert (OCLS - Guest Notetaker)

Regrets

1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

2. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

3. Jana Purmalis (OCLS)

4. Aura Hill (OCLS)

Action Items

Discussion Items

Subcommittee Chair Updates (Julie, Leigh, Dijana, Gordana, Jane)

Training/Communications/PR: The Training/Communications/PR has chosen to put a pause on the OCULA/OLA Blog submission. They plan to wait until the next installation of the publication and add a piece that has a humanistic viewpoint (how it is impacting people/using it) rather than an article about the technical installation.

Systems/Analytics/Data: The Systems, Analytics and Data Sub-Committee continues its work on evaluating different reports offered by Alma.
The reports are meant to capitalize on information available through the Network Zone (NZ) for fulfilling CLO Annual Reports. This project seeks to create a more streamlined and time-effective approach for colleges when fulfilling the CLO Annual Reports.
The Systems, Analytics, and Data Sub-Committee are having a final discussion on the Sandbox Management Guidelines, which they hope to bring to next week's ISC meeting.

User Experience: The User Experience Sub-Committee has nothing to add at this time

eResources/Acquisitions: The eResources/Acquisitions Sub-Committee has nothing to add at this time
Last meeting was canceled due to absences, next meeting will be on September the 8th.

Metadata and Cataloguing: The Metadata and Cataloguing Sub-Committee have selected an initial five resource material types to be added to the CLO Metadata Standards LibGuide - these five are now ready for review. The CLO Metadata Standards reflected in the LibGuide have been translated from the initial CLO Metadata Standards spreadsheet into a user-friendly guide. The Sub-Committee plans to move through the resource types five at a time.
The Metadata and Cataloguing Sub-Committee is also working on reviewing workflows that can be used with the CLO Metadata Standards. They are also looking into a service (such as Connection or Bookwhere) that would give libraries access to high-quality Marc records for easy cataloguing.

OCLS Update (Virginia)

• There are several presentations scheduled for next week - these meetings will offer a chance to look at service costs, examine illustrated timeline of critical moments in the upcoming year, where consultation and planning should be active in the next stages of the process, look at the next year of funding for OCLS and offer the opportunity to ask questions you or your college may have around services and fees.

• Communication update: As of right now, the survey on preferred college communications methods has come back in favour of using a Confluence app as a temporary stop-gap.

Permission to include a Page 1+ case study in Aubs & Mug’s portfolio of work

• Aubs & Mug’s has requested permission to use the branding from Page 1+ as a case study in their portfolio of work. It would be used specifically for responses to RFPs (rather than using the work on a public-facing website or social channel)

  • The committee has voted in favour of Aubs & Mug’s being allowed to use Page 1+ as part of their portfolio.

• Aubs and Mug’s have asked to use Jane Burpee as a reference in future

  • The committee has agreed that this is acceptable

• ACTION ITEM: Please complete the Aubs and Mug’s end-of-project feedback form: https://airtable.com/shrgnF3AvB62Xaw2S

• ACTION ITEM: @Liana Giovando and @Lauren Rupert to create a blog post requesting others to participate in the Aubs and Mug’s end- of-project feedback form so that it may be distributed to the wider community

Trademark Briefing Note Draft (Liana)

• The briefing note provides the recommendations regarding the trademarking of Page 1+

• Recommended against Page 1+ being registered as a trade-mark

  • There were only two other corporations found to have similar branding in our sector, meaning their is a relatively low risk

  • By not trademarking Page 1+ we may remain “unnoticed” by the other corporations.

• OCLS will not be able to register the trademark on behalf of the colleges as it does not qualify as a public authority. The trademark would have to be fined by one of the colleges on behalf of all involved colleges.

• The recommendations made in the briefing note are in conflict with the branding guidelines provided by Aubs & Mug’s - Aubs & Mug’s will be consulted for new branding guidelines/clarification.

  • ACTION ITEM: @Liana Giovando, @Aura Hill and @Lauren Rupert to work on the updating of the branding guidelines.

Ex Libris Named Users Meeting Updates (Liana/Virginia)

• There are 2 approaches available for named users: (1) strategical and (2) operational

• Exploring if there are options to be charged at a different rate depending on how involved a percentage of the user base is.

• Defining tiers of users and what their roles/actions will involve

• This is a topic that is ongoing

• ACTION ITEM: @vroy and @Liana Giovando to remain in contact Melissa from Ex Libris for more information/updates

Resource Sharing Working Group (Liana)

• A working group dedicated to working on resource sharing has been proposed by Liana.

  • It has been decided by the committee to postpone the formation of a working group at this time though it may occur in future.

  • It was recommended that the working group could be formed by college professionals who are already familiar with ILL and who would be able to effectively implement resource sharing in the Alma/Primo environment, to establish best practices and guidelines, etc.

• It has been recommended that, for the time being, a non-formal approach is presented to the colleges (telling colleges what to enable in Alma) and later provide a formal step/working group approach

• It was suggested that a group of colleges who are comfortable or familiar with Alma could act as a piolet group.

• User Experience to create a note about what to do when turning on the Resource Sharing options in Alma, and to provide a tutorial session (for those at the college level responsible for ILL)

• More discussion is needed on this topic

• ACTION ITEM: @Liana Giovando to bring a tentative list of Resource Sharing needs to @Jmandal

[any other items?]

Parking Lot (optional)

• Review Draft Risk Mitigation Plan

• Review https://clo-collaboration-spaces.atlassian.net/l/c/T88d1E7M