Attendees

1. David Luinstra (Co-Chair)

2. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

3. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

6. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

7. Liana Giovando (Project Manager)

8. Thomas Guignard (OCLS)

9. Virginia Roy (OCLS)

10. Jana Purmalis (OCLS)

Regrets

1. Jessica Bugorski (Co-Chair)

2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

Action Items

Motions

MOTION (Brought by Dijana): Motion to add all existing members of the BSWG to the Metadata/Cataloguing Committee and increase the membership total by 4. Carried by Consensus.

Discussion Items

SaaS Agreement Update & Summary of Issues

• The final agreement has been signed and executed! A Summary of Issues was shared with the ISC August 31, 2021.

Updates from Subcommittee Chairs

• No reports

Introducing Jana Purmalis, Manager of Services at OCLS to the ISC

• Here to support the ISC and provide guidance where she can. Stay in the loop on the project. Keeping eyes and ears open on how to plan OCLS basket of services and implications of CLSP.

Review Draft ISC Meeting procedures and Rules of Order Terms of Reference - ISC

The Committee Agreed on the the following:

• The Implementation Steering Committee will strive for decision by consensus.

• Where consensus is not possible, the decision will go to a vote by the seven voting members of the Committee (2 Co-Chairs, 5 Subcommittee Chairs).

• All seven members will be required to vote. Votes can be submitted electronically if members are not able to make it to a meeting.

• A vote of 4 or more carries.

ACTION ITEM: All to review Draft and we will confirm final version next week, Sept.

Should we prepare a proposal for OLA Super conference?

• What would we talk about? Using Confluence, collaboration workflow/Decision making framework. Proposals due Sept. 27th. “This year’s theme is GATHER” Pitch your best ideas to the planning team before September 27. https://www.abstractscorecard.com/cfp/submit/login.asp?EventKey=QGUQOINX

• Maybe talk about the RFP, using Bonfire, cautionary tale about the stuff we didn't put in the RFP that came back to bite us when making the decision? fail4lib!

• Collaboration success stories. - ACTION ITEM: David to take “Collaboration Success Stories” idea for OLA Super Conference presentation back to CLO exec.

• another might be a panel of collaboration success stories : TLP, CLSP, ASKON, ...

• Jane: add a prez about implementation of CLSP to the comms plan? For later?8

• Liana agreed to take lead on a presentation if Project Management responsibilities permit. The ISC will revisit the discussion closer to the proposal submission date on September 27th.

New CLSP Project and Communications Administrator!

• Aura Hill has accepted the position. Starting Sept 8th. She will be responsible for preparing meeting agendas and recording minutes for all Subcommittees.

PMO/College Library Meetings

• Met with 5 non-Sirsi Consortium college libraries, planning to meet with Sirsi Consortium colleges in groups of 2-3.

Meting with Seneca, Sept 23

Informational meeting to see what is possible and what it might look like if they chose to join the collaboration.

CLO18 Meeting, Sept 15th

The agenda is TBD but will include

• A Summary of SaaS Agreement Highlights

• An update on implementation project timeline

• Decision making framework - trust us.

ACTION ITEM: Liana to prepare agenda to share with CLO18 by Sept. 8th.

Adding Bibliographic Standards Working Group members to the Metadata/Cataloguing Committee

MOTION (Brought by Dijana): Motion to add all existing members of the BSWG to the Metadata/Cataloguing Committee and increase the membership total by 4. Carried by Consensus.