Attendees

1. David Luinstra (Co-Chair)

2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

3. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

4. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

5. Liana Giovando (Project Manager)

6. Virginia Roy (OCLS)

7. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

Regrets

1. Jessica Bugorski (Co-Chair)

2. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

3. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

4. Thomas Guignard (OCLS)

Action Items

Discussion Items

SaaS Agreement Update

We are hoping to have a final version of the agreement by the end of this week. VR is working on a briefing note for the OCLS president who will be signing the agreement as well as an update for the CLO18. We are not sure how long it will take Bill Best to review and sign but hopefully it is quick.

ACTION ITEM: Liana to update Summary of Issues for ISC.

Updates from Subcommittee Chairs

Systems/Analytic/Data (John)

• The committee has met three times.

• Have connected with Ruth who is in contact with BOLT who will see what can be done to reduce duplication of 3rd party integration work that needs to be done with Banner colleges. Other colleges are using People Soft and Colleague. They will look for ways to reduce duplication of work for those groups as well.

• Requirements gathering regarding what systems are in use at each college is almost complete and that data will be used to complete the Briefing Note.

Metadata/Cataloguing (Dijana)

• Met with co-chairs last week.

• Metadata committee needs to wait for PMO findings to determine network zone set up.

• Considering adding the Bibliographic Standards Working Group members to the Metadata Subcommittee

  • Discussion: The work of the BSWG has been so important and valuable, it makes sense to roll it over into the CLSP. It also will help to have the knowledge and background of committee members involved in setting up the CLSP. We want a very good base for the network zone of very high standards.

  • ISC approved the idea in principle but was not sure how to approve of the change. We discussed the process for making changes to a Subcommittee’s membership composition.

Confirm “Guiding Principles” in the Introducing the CLSP section

Introducing Page 1+ Implementation Project

The group discussed Thomas' condensed list of three points and agreed they encompass the longer list of 10 we had originally.

It was also put forward to consider if these guiding principles apply to the implementation project only, or if they apply to the long-term CLSP.

The group approved Thomas’s suggested changes and included the addition of “and workflows” to the preamble.

Through their participation in the CLSP project, college libraries agree to work together to implement and operate a next generation Library Services Platform. By pursuing this goal together, participating libraries agree to work collaboratively and align operational policies and workflows in service of the following goals:

1. Offer convenient, easy-to-use and equitable access to quality learning resources for students, researchers and faculty and position them for success.

2. Collaborate across institutions to maximize value, efficiencies and capacity in support of sustainable high quality library services.

3. Support a culture of innovation and creative use of technology to offer best in class user experience to the communities they support.

ACTION ITEM: Liana to complete edits to Introducing the CLSP

Confirm Decision Making Framework in Committee Guidelines

https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/77266968

Take out the sentence, “The final decision to accept the ISC Steering Committee’s recommendation will however remain with each individual participating college.”

Re step 4, we need to come up with a framework. Liana will draft framework.

ACTION ITEM: Liana to complete edits to Decision Making Framework

ACTION ITEM: Liana to draft procedures for voting and rules of order in ISC meetings for approval of the ISC at our next meeting.

Should we prepare a proposal for OLA Super conference?

(Deferred to next meeting)

PMO News

(Deferred to next meeting)

• Aura Hill is our new CLSP Project and Communications Administrator!

• Met with 5 non-Sirsi Consortium college libraries

• Preparing for a meeting with Seneca, Sept 9th.

• Preparing for CLO18 Meeting, Sept 15th