2021-07-06 Meeting Agenda

Owned by Liana Giovando
Last updated: Jul 13, 2021
2 min read

Attendees

  1. David Luinstra (Co-Chair)

  2. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

  3. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  4. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

  5. Liana Giovando (Project Manager)

  6. Thomas Guignard (OCLS)

  7. Stacey (Subcommittee Co-Chair – Metadata/Cataloging)

Regrets

  1. Jessica Bugorski (Co-Chair) 

  2. Virginia Roy (OCLS)

  3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

 

Action Items

All ISC members to send Liana the contact information for members of your college IT who should be invited to the data privacy and security information session scheduled with ExL as soon as possible. This includes, for example, CIO’s/OCCCIO Members/Strategically minded IT Department members. We are aiming to schedule the info session for July 13th. Communication for College CIO's and High-level IT Personnel
Liana and Thomas to draft meeting invitation with briefing and links shared by ExL’s team members, asap.
All Subcommittee Chairs are to begin drafting Terms of Reference for their own Subcommittee. The samples posted to Subcommittee pages have been collected to consider as examples and inspire your own ideas. Please review these and solicit the engagement/feedback of any other groups or individuals as you see fit. Capture your ideas/drafts in Confluence using your Subcommittee pages. We expect there to be overlap and a need for further discussion regarding the delineation of roles/responsibilities. Your initial drafts, due July 13th, will be a starting point for this discussion. Committee Pages
The Implementation Steering Committee will need to devise a decision making process for major implementation decisions.
All Steering Committee Members to suggest additions/revisions to the Best Practices page as necessary. Best Practices for Using Confluence

Discussion Items

  • Ex Libris Information Session on security, privacy and compliance is scheduled for July 13th, at 9am.

    • Please encourage members of your institution to prepare questions and send them to Liana so they may be delieverd to Ex Libris in advance.

  • Updated on Subcommittee and ISC Committee Terms of Reference development

    • Sample Subcommittee TORs have been added to pages. Committee Pages

    • Subcommittee Chairs are asked to complete a draft, due July 13th, that will be a starting point for discussing overlap and identifying gaps.

    • The Implementation Steering Committee will need to devise a decision making process for major implementation decisions.

  • Signed Participation MOU’s: Participation MOU | Signed Participants

  • “Get Ready” Information Kits

  • Project Plan Draft is ready for review. The ISC will work to confirm the Plan as more details of the project are confirmed: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/31129644

Follow-up Items from Previous Meeting Minutes

  • Communication

News about the selection of ExLibris was communicated to college directors but apparently it didn’t make its way to all staff at the colleges. David has received note from some college staff at the bibliographic standard working group who are asking about the status of the project. Seems like a broad communication is required. Action:          David and Jess to add a note to the message sent to request college liaison informing everyone on the vendor selection, noting that this is still college internal.