Attendees

1. David Luinstra (Co-Chair)

2. Jessica Bugorski (Co-Chair)

3. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

4. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

5. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

6. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

7. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

8. Liana Giovando (Project Manager)

9. Thomas Guignard (OCLS)

10. Virginia Roy (OCLS)

11. Jana Purmalis (OCLS)

Regrets

1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

Discussion Items

Welcome Aura!

• New Project & Communications Administrator

Onboarding Overview sessions with Ex Libris (Sept 16th and 21st)

• Sent out invitation to all college liaisons, committee and sub-committee members (not college leadership)

• Feel free to forward invite to those who may want to attend

Updates from Subcommittee Chairs

• TCPR having 2nd meeting on Friday: focusing on communication strategy and how to support colleges

Ex Libris Press Release

• ISC is willing to participate in an Ex Libris Press Release if asked

• Jess and David will provide quote if needed (look at OCUL announcements for examples)

• https://exlibrisgroup.com/press-release/ocul-members-select-ex-libris-alma-and-primo-solutions/

• https://ocul.on.ca/ocul-collaborative-futures-to-move-forward-with-ex-libris

Sharing announcement with CLO, OCUL and CARL

• Announcement of signed contract with Ex Libris should be communicated to CLO, OCUL & CARL

• Announcement should also be posted on OCLS website

• ACTION ITEM: Virginia to send announcement to OCUL & get posted on OCLS website

• ACTION ITEM: David to send announcement to CLO

• ACTION ITEM: Jess to send announcement to CARL

CLO18 Update Presentation

• ACTION ITEM: Liana to review slides for CLO18 Update with Jess [Wednesday@10am]

• Determined that Jess will present at CLO18 Update Meeting

AmigosNow Conference on “Facing the Future of Resource Sharing”

• Online conference hosted by https://www.amigos.org/ on Dec. 8; some OLCS staff attending

• ACTION ITEM: Liana to forward info to all ISC members

• Notify Liana if you will be attending

Regular communication/updates for OCCIO and CCVPS

• We should ensure that CCVPS is kept up to date on the CLSP project status and aware of our need for buy-in from college IT and finance departments (3rd party integrations)

  • ACTION ITEM: David to mention in meeting with Chris and request CLSP to be added as an occasional agenda item at CCVPS meetings to maintain awareness

  • ACTION ITEM: David to obtain CCVPS meeting schedule and share with PMO.

• OCCIO: It is important to ensure support of OCCIO for the CLSP Project and raise awareness of responsibilities and timelines from IT perspective. Virginia recommended getting on agenda at OCCIO meetings, if possible

  • ACTION ITEM: Virginia to obtain the OCCIO meeting schedule

New time for weekly ISC Meetings

• Proposed time of 11:30-12:30 accepted

Project Plan Update

• Project plan has been adjusted based on discussions with Maria from ExLibris.

• Task timelines will be compressed until December with the goal of getting back on track with original project schedule by January.

• Expect significant workload related to completing implementation forms in upcoming weeks.

• PMO working to prepopulate forms where possible to ease workload and is available for support.