2022-05-19 Meeting Minutes

Owned by Aura Hill
Last updated: May 25, 2022
3 min read

Attendees

  1. John Ellis (Co-Chair)

  2. Julie Mandal (Subcommittee Chair – User Experience)

  3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  5. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  6. Liana Giovando (Project Manager)

  7. Virginia Roy (OCLS)

  8. Thomas Guignard (OCLS)

  9. Aura Hill (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Jana Purmalis (OCLS)

  3. Jessica Bugorski (Co-Chair)

  4. Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)

Action Items

@John Ellis will send the drafted email announcing new name & logo to CLO directors on behalf of ISC as high importance with additional instructions to wait an hour before sharing with staff. After a short time (15 mins), he will send the drafted email to college liaisons.
@Aura Hill to post draft email announcing new name & logo on Confluence blog

Discussion Items

Previous Action Items Update

  • Liana will reach out to Patricia Buckley for info about list of suppressed term for UX Subcommittee. UPDATE: Tiffany Miller sits on this committee and will join UX Subcommittee and act as a liaison between both committees.

  • Liana/Aura/Lauren to follow up on gathering information from EDS colleges and potential guidance/communication.
    UPDATE: UX subcommittee did not have much knowledge of what would be helpful for EDS colleges. A meeting has been scheduled with Leigh to discuss possible content.

  • Liana/Aura to create space for colleges to share the recommendation for an overarching statement and college’s EDI statements.
    UPDATE: The recommendation content will be placed under Policies & Statements page in LibGuide, as well as providing examples of college’s EDI statement. It will be published Friday.

Subcommittee Chair Updates

SAD: They are starting an initiative to identify common reports and recreate them in Alma and share the templates in Alma. They are starting with collecting all the existing reports and their details.

Met/Cat: They have established standards for Video/Audio streaming and are moving on to Books/eBooks. They are also testing local fields and their visibility in Primo and will share results with UX subcommittee. After reviewing results, they are drafting a briefing note to recommend a consortial subscription to Conexxion.

UX: They are working on briefing note for Decolonizing the Catalogue - Suppression of Terms and looking forward to Tiffany joining the subcommittee to support this work.

E-Res/Acq: They are working on E-resource testing documentation and experienced some challenges with the workflow they were testing so it is still in draft. Also, they are thinking about a better channel to communicate issues to Nicole at OCLS instead of just email. They are also working on additions to Part 4: Testing Electronic Resources.

TCPR: The final version of the visual identity has been approved. Aubs & Mugg have shared message that will go out today from co-chairs announcing the brand. In addition, a launch roll-out plan has been created.

Virginia will ask BLG (legal) about trademark search, if we should trademark it and consider buying domain names. But the will not delay communication.

ACTION ITEM: John will send the drafted email announcing new name & logo to CLO directors on behalf of ISC as high importance with additional instructions to wait an hour before sharing with staff. After a short time (15 mins), he will send the drafted email to college liaisons.

ACTION ITEM: Aura to post draft email announcing new name & logo on Confluence blog

OCLS Update

  • OCLS will investigate and purchase any relevant Page 1+ URLs for potential future use.

  • Mohawk has signed the MOU and officially joined the consortium

  • OCLS has met with the new manager at Fleming Library, Alex Homanchuk and he has been updated on the CLSP Project.

  • The Syndetics subscription is making progress. OCLS is waiting for letters with user information for colleges. OCLS will schedule a “homework” session to help colleges set up subscription.

  • Virginia is on vacation May 30 to June 8.

  • Several service proposals are in development

    • Metadata Management is a broader proposal covered under funding. It will be sent to Met/Cat once they have finished their standards work.

    • Evolution of Sirsi Consortium to Page 1+ consortium, which will include cost-recovery services

    • E-resources/Network Zone work - priorities still need to be developed

Rescheduling ISC Meetings - defer to next meeting

Collaborative Futures and Page1+ - June 20th

OCUL are reaching out to see if they could meet and collaborate with CLSP as they are both Alma consortiums. Any ideas how that would look? It is decided to send a delegation of college people representing P1P and see where it goes. There is potential to learn from each other.

Parking Lot (optional)