2022-04-21 Meeting Minutes

Owned by Aura Hill
Last updated: Mar 29, 2023 by Jane Burpee
3 min read

Attendees

  1. Jessica Bugorski (Co-Chair)

  2. Julie Mandal (Subcommittee Chair – Discovery/Customer Service/Front End)

  3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  5. Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)

  6. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  7. Virginia Roy (OCLS)

  8. Thomas Guignard (OCLS)

  9. Aura Hill (OCLS)

Regrets

  1. Liana Giovando (Project Manager)

  2. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  3. Jana Purmalis (OCLS)

  4. John Ellis (Co-Chair)

Action Items

@Liana Giovando / @Aura Hill to request CLO add tab for Alma & Primo Guide on CLO website.
@vroy to work with the PMO, Dijana and OCLS to create a high-level document that would describe that would formalize OCLS role and responsibility and circulate to ISC.
@Liana Giovando to talk with Dijana for sharing material and questions from Humber CLSP
Update: Dijana will share material next week. went really well - was uplifting and energizing the staff. Appreciation for implementation team and being part of the change by supporting them
@Liana Giovando to connect these colleges and see if other colleges would like to join Community of Practice around Curriculum Builder and Alma Migration.
@Jane Burpee, @Jess Bugorski@Liana Giovando@vroy to meet and work on draft governance plan. @Aura Hill to note that it should be added to agenda for May meeting.
@Aura Hill to add Change Management for Colleges to the next agenda.
@Liana Giovando@vroy@Aura Hill will organize cookie delivery to colleges.

Discussion Items

Subcommittee Chair Updates

Met/Cat: They collaborated with E-Resources/Acq Subcommittee and reviewed Briefing Note NN - OCLS Managed Import Profiles for e-Resource Collections Not Found in the Alma Community Zone. They will start with revising metadata standards for audiovisual records and comparing with records. They discussed Conexxion evaluation with guidelines from Danielle but it’s still in progress. Also discussed where standards, etc. will live.

E-resources/Acq: They are working on testing and verification documentation for e-resources with support from Nicole at OCLS. They have also finalized the briefing note which is scheduled for approval today.

TCPR: The expanded Training LibGuide is published. This guide will continue to grow. The Branding project with Aubs & Mugg is coming to the end of contract. There is a challenge with finalizing the brand as there are two camps that are divided. Our current options were Libra and Page1 (new). Libra does not work for francophone community so it has been eliminated. Jane has also received concerns about Page1.

It is suggested that this needs to be discussed at strategic level with library directors. Feedback was taken into consideration during this process. Personal preferences should not be the deciding factor at this stage in time. The Branding project was intended to be a consultative process, not a democratic process.

It is proposed to have a meeting with CLO and have Matt Aubie present to provide reasoning and explanation of branding advantages. The questions is about if the name responds to what we defined as our brand principles and not about if people like the name on a personal level.

Virginia offers that we want full scope of Aubs & Mugg expertise and if it takes a bit more time that may be negotiated. The Branding Working group is meeting later today and will update the ISC next week.

OCLS Update

OCLS is meeting with Syndetics meeting next week about a group subscription for consortium. They are working on a few service proposals. OCLS is working on briefing note/service proposal that will document the large suite of services offered by OCLS for the CLSP consortium. It will include services that have value for the colleges. It is expected that this will change over time.

Briefing Note NN - OCLS Managed Import Profiles for e-Resource Collections Not Found in the Alma Community Zone (Leigh)

Briefing note about collections not found in the CZ and how those will be handled in the consortium.

DECISION: The https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CIS/pages/311656449 was approved by the ISC.

Communication to the colleges about new/changing workflows is important and raises the larger question of how individual colleges are handling change management .

ACTION ITEM: Aura to add Change Management for Colleges to the next agenda.

Cookies

As a motivational/thank you gift, it is proposed that CLSP send boxes of cookies to CLSP liaisons to distribute to library staff. Liana, Virginia, Aura will organize it. There will be 3 sizes L/M/S of boxes of cookies to match colleges. It will happen in the middle of May. All agree this is a great idea.

ACTION ITEM: Liana, Virginia, Aura will organize cookie delivery to colleges.

Parking Lot (optional)

  • Review Draft Risk Mitigation Plan

  • Review https://clo-collaboration-spaces.atlassian.net/l/c/T88d1E7M