2021-10-12 Meeting Agenda

Owned by Liana Giovando
Last updated: Nov 04, 2021
2 min read

Attendees

  1. Jessica Bugorski (ISC Chair)

  2. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

  3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  4. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  6. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

  7. Liana Giovando (Project Manager)

  8. Virginia Roy (OCLS)

  9. Thomas Guignard (OCLS)

  10. Aura Hill (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Jana Purmalis (OCLS)

Action Items from Previous Meeting

@Liana Giovando to acquire further details on Ex Libris “Onsite” Workshop curriculum and intended audience.
@John Ellis to reach out to Sara about her move to the E-Resources Sub-committee
@Aura Hill and @Liana Giovando to schedule brainstorming meeting with ISC for potential co-chairs
@vroy to follow up with Ex Libris to determine if there would be any impact to pricing and implementation services if we delay Leganto Implementation.
@Liana Giovando Create a short slide deck presentation for OCCCIO
@Aura Hill to set up pre-meeting with Virginia, John, Liana (Oct 12) to prep for OCCCIO Meeting
@Aura Hill to move weekly ISC meeting to Thursdays@ 11:30 on first week of November

Discussion Items

  • Topics for Subcommittee Research and Recommendations - see tables below:

Standardization across all colleges - common user identifier, NZ fields, etc. (Dijana)

Standardization across all colleges - common user identifier, NZ fields, etc. (Dijana)

Background

ISC Discussion

 

Assigned to Subcommittee:

Resource Sharing

Resource Sharing

Background

  • Select a subcommittee to research and recommend the best model of resource sharing for our consortium, including:

    • Agreements to share materials and supply services

    • Establishment of consistency and service levels

    • Agreement policies

    • Creation of group responsible for recommending shared policies and best practices

    • Creation of process for members to suggest changes to shared policies

ISC Discussion

 

Assigned to Subcommittee:

Managing electronic collections that are not in the Community Zone

Managing electronic collections that are not in the Community Zone

Background

  • More efficient if a consortial decision was made for OCLS to maintain the records on behalf of the colleges. May be advantageous to make that decision now before filling out a whole bunch of P2E?

    • Find out what resources are held by libraries, but not in CKB

    • Find out who needs access to what

    • Configure distributed access for NZ

    • Create electronic collections in Alma at NZ level e.g., NFB, Curio, etc.

    • Create import profiles for each collection based on needs for batch edit

    • Load records to collections, then activate portfolios

    • Run job(s) to connect collections to specific access groups (I’m a little vague on this)

    • (See Danielle’s Email from Tue 2021-10-05 3:53 PM)

ISC Discussion

 

Assigned to Subcommittee:

Data Clean-Up or Customization

Data Clean-Up or Customization

Background

  • Can/should OCLS help?

  • Does OCLS have recommendations on when we should do some cleanup or customization of data, before data is loaded to Alma or after?

ISC Discussion

Assigned to Subcommittee:

  • Subcommittee Chair Updates

  • Faculty Strike Risk Mitigation Strategy - Identify a subcommittee or specific group to develop a contingency plan and put thought in to our risk mitigation strategy what might happen, what are the risks and what we might do.