2021-12-16 Meeting Minutes

Owned by Aura Hill
Last updated: Mar 29, 2023 by Jane Burpee
2 min read

Attendees

  1. Jessica Bugorski (Co-Chair)

  2. John Ellis (Co-Chair)

  3. Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)

  4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  6. Julie Mandal (Subcommittee Chair – Discovery/Customer Service/Front End)

  7. Liana Giovando (Project Manager)

  8. Virginia Roy (OCLS)

  9. Thomas Guignard (OCLS)

  10. Aura Hill (OCLS)

  11. Jana Purmalis (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

Action Items

@Liana Giovando to set up meeting between Dijana, Leigh, Nicole and Stacey about E-Resources Steering Committee in terms of overlapping topics for subcommittees.
@Jane Burpee@Jess Bugorski to provide three talking points to CLO 18 with an offer to chat on a local level if needed.
@Liana Giovando to meet with Julie and update on Discovery Subcommittee activities.
@vroy@Jane Burpee to meet to discuss logistics for EOI as it will need to be issued by OCLS.

Discussion Items

Subcommittee Chair Updates

SAD

The subcommittee is working on briefing note for recommendations for student information data extracts. They will be high level because there is too much variability in the data for 18 colleges and what data may be important to keep in. The goal is to have the briefing note ready for ISC by mid-January.

Metadata/Cataloguing

Started a working page “NZ and Local Fields Best Practices” in Confluence to capture data about local fields and recommendations with the eventual purpose of being used for data clean up. The goal is to formalize the table by January 14.

Discovery/Front End/Customer Service

The plan is to meet in second half of January. Cheryl Wardell will be invited to present on the Resource Sharing conference that she attended. The subcommittee will focus on resource sharing.

TCPR

Anabella has been replaced by Alison Lake. Holiday Party is ready for tomorrow. Thanks to Virginia, the RFP for branding has been sent to 7 vendors with response requested by January 7. Final deliverables by end of April for branding. Need to develop rubric and review proposals.

OCLS Update

There is nothing new to report.

Optional: Review Draft Risk Mitigation Plan

The college strike may involve work to rule, but the project is essential work based on the operational needs of the library. The project is not an extra-curricular activity.

ACTION ITEM: Jane and Jessica to provide three talking points to CLO 18 with an offer to chat on a local level if needed.

The Project Support for Burnout Prevention document was shared with CLO.