Attendees

1. Jessica Bugorski (Co-Chair)

2. John Ellis (Co-Chair)

3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

5. Julie Mandal (Subcommittee Chair – Discovery/Customer Service/Front End)

6. Liana Giovando (Project Manager)

7. Virginia Roy (OCLS)

8. Thomas Guignard (OCLS)

9. Aura Hill (OCLS)

10. Jana Purmalis (OCLS)

11. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

Regrets

1. Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)

2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

Action Items

Discussion Items

Subcommittee Chair Updates (Chairs)

TCPR: Internal stakeholder list for branding project is going well. Meetings are happening this week. The ISC agrees that the decision-making should follow the established process of the project decision-making process. The subcommittee will be responsible for decisions and if they can’t reach consensus they will consult with ISC.

No meetings held for remaining committees.

OCLS Update (Virginia)

Virginia and Jana presented at CLO meeting about transition of OCLS services. OCLS had an interesting meeting with Ex Libris on where consortiums can offer possible services and they will incorporate Ex Libris suggestions into their list as appropriate. The plan is for OCLS to then consult with subcommittees about how the colleges feel about the services to develop services description. PMO is monitoring Basecamp to ensure that posts referencing OCLS are captured for issue tracking.

Planning for CLSP Governance after Go-Live (Liana)

Planning for governance will need to be developed over the coming months. This affects existing committees and implementation committees (e.g. E-Resources Steering Committee (current) and E-Resources/Acquisitions Subcommittee (project).

Things to consider:

• Identify different areas that may need governance

• Consider similar model as Sirsi consortium (steering and planning committees)?

• Consider peer consortium for examples (e.g. ORBIS Cascade)

• Important to keep it streamlined (not too many committees)

• Need steering committee with strategic control and at right decision-making level but make sure they are only engaged when needed

• Think about communication in terms where content is held going forward - single space (e.g. Confluence/other) - consider needs analysis

• Consider taking to CLO to request a potential “task force” to research and do needs analysis

ACTION ITEM: Jane to try to get CLSP Governance planning on the CLO agenda to see if they may want to support.

Leganto Pricing to share with CLO Members

Liana provided pricing via email. ISC would like a longer period than 12 months to consider the offer due to the length of budget cycle.

Create a business plan for Leganto to share ideas and reuse content due to the benefit for students in a post-COVID recovery environment. Prefer to provide context before sending to CLO to highlight the value for students and faculty, expands the reach of the library.

Consider funding bodies that could cover some of the implementation costs.

Liana suggests organizing a demo by Seneca with potential faculty/student to highlight benefits. Then, pricing will be discussed at that time.

ACTION ITEM: Liana will organize a demo with Seneca for March and reach out to Ex Libris to see if they can extend the pricing offer from 12 to 24 months.

Soft-Launch Plan

Liana is creating a workflow for college that wants to officially launch at a different time, but they will still go live with the rest of the colleges, but continue to run their other systems for a few weeks.

Post Launch Vacation Planning

Some activities that may be required:

• Implementation of Alma D

• Maybe training for library staff, faculty or student

• Importing work that may be needed

ACTION ITEM: Liana to update vacation planning calendar for post Go-Live period as medium risk

Optional: Review Draft Risk Mitigation Plan - deferred