2021-10-26 Meeting Minutes

Owned by Aura Hill
Last updated: Jan 18, 2022
2 min read

Attendees

  1. Jessica Bugorski (Co-Chair)

  2. John Ellis (Co-Chair/Subcommittee Chair – Systems/Analytics/Data)

  3. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  5. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

  6. Liana Giovando (Project Manager)

  7. Virginia Roy (OCLS)

  8. Thomas Guignard (OCLS)

  9. Aura Hill (OCLS)

  10. Jana Purmalis (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

@Aura Hill to acquire further details on Ex Libris “Onsite” Workshop curriculum and intended audience. UPDATED - Email to Maria on Oct. 25
@Jess Bugorski to reach out to potential new Systems Subcommittee Chair
@Liana Giovando to provide draft Risk Mitigation Plan for discussion
Everyone to review Funding Use Update & Discussion Presentation and consider options for discussion next week

Discussion Items

Action Items: Higher Education Bodies for Communication

Subcommittee Chair Updates

Systems, Analytics & Data Subcommittee

  • No candidates accepted the position as chair. A new proposed candidate will be approached.

  • ACTION ITEM: Jess to reach out to candidate.

  • The back-up plan is that John remains the chair of the Subcommittee.

  • The Subcommittee is taking relevant issues from Basecamp and will discuss at their next meeting to see how they can help colleges move along in the process.

    • PMO working with Systems to make prescriptive recommendations for settings in Migration & Mapping forms for all colleges for Testload so that we can confirm if things work as expected and do research & discovery.

TCPR Subcommittee

  • A newsletter article on the project is being drafted for OCLS newsletter (need image).

  • Branding: a survey will go out to the CLO 18 to see if they want a universal brand.

    • If yes, the Subcommittee will draft a Briefing Note to considering an external company to develop logo/brand.

  • The first study group was held successfully and they will continue on a weekly basis.

Metadata/Cataloguing Subcommittee (brief update by Liana)

  • 2 Briefing Notes will be presented for ISC decision as the Subcommittee determined their final recommendations. The pros, cons, and impacts are provided in Briefing Notes. They will be sent by email.

    • Loading Network Zone

    • Protect a Range of Fields for Local Use Only

Strike Contingency Document review (Jane)

  • No subcommittees feel that they need support.

  • If needed, specific CLO18 directors will be contacted for support.

General (other than Strike) Risk Mitigation Plan (Liana)

  • Need to develop a Risk Mitigation Plan for other issues

  • Draft is in progress - update will be provided next week for discussion

  • ACTION ITEM: Liana to provide draft plan for discussion

  • Virginia recommends addressing escalation for high risk issues to CLO 18

Project Funding Plan (Virginia)

Network Zone CNAME - deferred