Project Plan
- Liana Giovando
https://docs.google.com/spreadsheets/d/1CM7f6Io-EJbgtGCofALKZn3KGclY1rtawz1y1YkGEhw/edit?usp=sharing
The link above will direct to a detailed project plan of the CLSP Implementation. Our goal is to be as accurate as possible, but please note that dates and activities described in the plan are flexible. The Project Management Office will keep you informed of major changes to the plan and it will be useful to refer back regularly.
All changes made to the Project Plan document as of January 1, 2022 are recorded in the table below.
Row | Change | Date of Change | Notes |
|---|---|---|---|
64 | Event date changed from February 17th to the 18th. Event name change to “Ex Libris / Ontario College SIS Integration for IT Personnel” | Jan 11, 2022 | Editing error |
80 | Added row 80 to include “Complete CUC data extract for migration to Network Zone” task for OCLS | Jan 13, 2022 | Omitted from original draft |
55 | Event date changed from January 25th to January 28th. | Jan 19, 2022 | Schedule change to accommodate additional content. |
106 | Row added for “Review Bibliographic Data and accept data in writing” | Feb 9, 2022 | Omitted from original draft |
108 | Row added for “Review fulfillment Data and Primo and accept data in writing” | Feb 9, 2022 | Omitted from original draft |
78 | Row added for “Complete Notes for Cutover Survey (all colleges)” | Mar 24, 2022 | New process for identifying migration preferences |
76 | Date change to April 29th | Apr 13, 2022 | Aligning dates for simplicity |
77 | Date change to April 29th | Apr 13, 2022 | Aligning dates for simplicity |
78 | Date change to April 29th | Apr 13, 2022 | Aligning dates for simplicity |
79 | Date change to April 29th | Apr 13, 2022 | Aligning dates for simplicity |
80 | Days allowed to complete task changed from 17 to 14 days. | Apr 13, 2022 | Accommodating date change for April 29th |
81 | Row added for Colleges review ExL’s draft field mapping forms for validation | Apr 13, 2022 | Added step in migration plan |
101 | Row added for Config Freeze (Libraries, locations and vendors up-to-date in Alma) | Apr 13, 2022 | New information added |
111 | Row added for ILS Circ Freeze/Extract | Apr 13, 2022 | Additional details regarding Fulfillment Cutover added |
113 | Row added for Load offline Circ files to Alma | Apr 13, 2022 | New information added |
83 | Row removed. Ex Libris activity “Prepare detailed cutover plan (Cutover steps are tracked in Project-specivid Cutover Plan, not in Project Plan)” completed previously | Apr 25, 2022 | Extraneous information removed |
84 | Row removed. Ex Libris activity “Distribute detailed cutover plan to customer and internally” completed previously | Apr 25, 2022 | Extraneous information removed |
85 | Row removed. Ex Libris activity “Adjust cutover plan based on customer and internal feedback” completed previously | Apr 25, 2022 | Extraneous information removed |
80 | Row added for “Deliver custom Version Zero Mapping Form to each college” - Ex Libris | Apr 25, 2022 | Project plan adjustment |
81 | Removed Ex Libris from Task Owner “Plan Data Extract Process (Dry Run of Extract Work)”. Days allowed for activity changed from 14 to 15 | Apr 25, 2022 | Project plan adjustment |
82 | Changed activity from “Colleges review ExL’s draft field mapping forms for validation” to “Colleges review and confirm final version of Mapping Forms.” Days allowed for activity changed from 1 to 10 | Apr 25, 2022 | Project plan adjustment |
84 | Row added. “Final Mapping Forms Due” | Apr 25, 2022 | Project plan adjustment |
86 | Removed “Mapping Form” from activity description. Changed from “Plan for Mapping/Migration & e-Resource Form Edits” to “Plan for Migration & e-Resource Form Edits” | Apr 25, 2022 | Project plan adjustment |
87 | Removed “and Validation” from activity description. Changed from Complete ILS Data Extracts and Validation (Non-Sirsi Colleges)” to “Complete ILS Data Extracts (Non-Sirsi Colleges)” | Apr 25, 2022 | Project plan adjustment |
89 | Added to activity description. Changed from “Complete Sirs Data Extracts and Validation” to “Complete Sirs Data Extracts, Data Validation, and Deliver Version Zero of Migration form to each college.” | Apr 25, 2022 | Added for more clarity |
90 | Added Row. Added “Complete Generic College Data Validation, and Deliver Version Zero of Migration form to each Generic college.” Activity for Ex Libris | Apr 25, 2022 | Project plan adjustment |
95 | Removed “Complete Draft Mapping” from activity description. Changed from “Complete Draft Mapping / Migration Forms” to “Complete Draft Migration Forms” | Apr 25, 2022 | Project plan adjustment |
97 | Removed “Complete Final Mapping” from activity description. Changed from “Complete Final Mapping / Migration Forms” to “Complete Final Migration Forms” | Apr 25, 2022 | Project plan adjustment |
98 | Removed “Mapping” from activity description. Changed from “Final Mapping/Migration & E-Resource Activation Forms & 360 Reports Due” to “Final Migration & E-Resource Activation Forms & 360 Reports Due” | Apr 25, 2022 | Project plan adjustment |
82 | Added Row. Added “Complete Alma Scheduled Jobs Spreadsheet” | May 4, 2022 | Omitted from original draft |
112 | Removed Row. Removed “ILS Circ Freeze/Extract” | May 4, 2022 | Duplicate activity appear earlier in Row 108 and 109. |
119 | Changed “Complete initial post go-live Alma health-check list” to “Complete post go-live Alma health-check list”. Changed dates to August 2 - August 22 | Jun 28, 2022 | Combined initial and final activities previously listed as two separate rows. |
120 | Removed Row. Removed “Complete final post go-live Alma health-check list” | Jun 28, 2022 | Combined initial and final activities previously listed as two separate rows. |