Introduction

This cluster of services speaks to OCLS’s anticipated role in centralized Metadata Management Services and coordination of the Network Zone to support and leverage collaborative efforts across all 24 colleges.

OCLS is proposing to act as a central body that actively supports metadata consistency in the college libraries, with a particular emphasis on the development and maintenance of high-quality, shared records within the system. This work will be done in conjunction with a standing metadata committee.

Ontario’s college libraries have contributed to a union catalogue (CUC) for several decades. The Network Zone will replace the CUC and act as a focal point (or hub) for activities related to the maintenance of shared records and standards.

In line with the Page 1+ goals for leveraging consortial activities for efficiency and cost savings, OCLS’s activities in the Network Zone will:

• Improve user experience across all colleges by maintaining high quality records and consistent cataloguing practices.

• Reduce duplication of effort by individual libraries by centrally maintaining select shared eresource collections (e.g. streaming video collections).

• Increase cataloguing efficiency at individual college libraries by providing a reliable source for copy cataloguing.

• Build capacity for metadata practices and local authority development by facilitating the creation and sharing of resources, tools, and training (e.g. to support college decolonizing efforts).

• Facilitate resource sharing throughout the college library system (e.g. by supporting a Central Primo VE instance with the ability to expose all consortial holdings, and by seeking ways to share resources and records between colleges, including those outside the Page 1+ Network Zone).

Service Activities

Although activities may shift as we move past Go-Live to steady state, the table below outlines, at a high level, the activities that OCLS proposes as the foundation of its Metadata Management Services.

OCLS, in consultation and alignment with a standing metadata committee, will take responsibility for these activities:

OCLS Activities - Metadata Management

Manage NZ Bibliographic Records

Share Work With 24 Ontario Colleges

Support an Ontario College Cataloguing Program

Provide Digital Repository Support

Out of Scope Activities

Access Requirements

In order to perform services in the Network Zone OCLS will need:

• Admin access to College IZs for troubleshooting purposes for linking and synching

• Credentials or guest access to College SSO for access testing of eResources

Dependencies

In order for OCLS to provide this service, colleges need to commit to:

• Participating in a NZ cataloguing group and program (to be formed)

• Using the cataloguing tools developed, and following any adopted requirements, standards, policies and cataloguing permissions as determined by the Metadata Subcommittee

• Cataloguing in the Network Zone

• Advising which collections should be maintained centrally by OCLS

Future Considerations

Services could be expanded to include:

• MODs or DC work for ALMA-D

• Maintenance of a shared local authority file

Proposed Funding Model

The identified funding model represents OCLS’s best effort at determining how the costs to provide proposed services will be covered.

 Proposal Details