Attendees

1. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

4. Virginia Roy (OCLS)

5. Liana Giovando (Project Manager)

6. Thomas Guignard (OCLS)

7. Stacey (Subcommittee Chair – Metadata/Cataloging)

Absent

1. Jessica Bugorski (Co-Chair) 

2. David Luinstra (Co-Chair)

3. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

Action Items

Discussion Items

• Meeting scheduled (tentatively for July 13th) with ExL and College IT CIO’s/OCCCIO Members/Strategically minded IT Department members to discuss Ex Libris data privacy and security configurations and raise questions from CLSP RFP HECVAT reviews.

  • Action Items: All ISC members to send Liana the contact for members of your college who should be invited asap. See the list of existing contacts here: Communication for College CIO's and High-level IT Personnel

  • Action Items: Liana and Thomas to draft meeting invitation with briefing and links shared by ExL’s team members, asap.

• Update on SaaS Subscription Agreement

  • The “boilerplate” is mostly complete. This includes general terms of the contract. The following key portions are included as Annex to the Agreement and are still under negotiation;

    ANNEX D SaaS Service Level Agreement

    ANNEX E Implementation Services

    ANNEX F SaaS Service-Specific Provisions

  • Next meeting with ExL is scheduled for June 30th. We have weekly meetings scheduled until it is signed.

• Sample Subcommittee TORs have been added to pages. Committee Pages

  • Action Item: All Subcommittee Chairs are to begin drafting Terms of Reference for their own Subcommittee. The samples posted to Subcommittee pages have been collected to consider as examples and inspire your own ideas. Please review these and solicit the engagement/feedback of any other groups or individuals as you see fit. Capture your ideas/drafts in Confluence using your Subcommittee pages. We expect there to be overlap and a need for further discussion regarding the delineation of roles/responsibilities. Your initial drafts, due July 13th, will be a starting point for this discussion.

  • Action Item: the Implementation Steering Committee will need to devise a decision making process for major implementation decisions.

• Signed Participation MOU’s: https://clo-collaboration-spaces.atlassian.net/wiki/pages/createpage.action?spaceKey=CI&title=Signed%20Participation%20MOU%27s&linkCreation=true&fromPageId=48889931

• Update on “Get Ready” Information Kits

  • College IT Department Participation info is published with public view access: Implementation Details for College IT Departments This document will continue to grow as we learn more about the project details, but you are encouraged to share it with your institutions as necessary in the meantime.

  • Data Cleaning Guidelines are still underdevelopment and expected soon: Step 2: Data Planning & Information Gathering

  • Early Education/Training expected soon

  • Policy and Workflow Review Guidelines expected soon

• Best Practice Document for Subcommittee Chairs: Best Practices for Using Confluence

  • Action Item: All Steering Committee Members to suggest additions/revisions to the Best Practices page as necessary.

  • Confirmed all ISC members have access to Confluence

  • Note, subcommittee members will be given accounts as they ask for them, rather than inviting everyone to create an account. Everyone can view all but only members of each Subcommittee will have access to edit if they need an account.

• Project Plan Draft is ready for review. The ISC will work to confirm the Plan as more details of the project are confirmed: https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/31129644