Attendees

1. Julie Mandal (Chair), Conestoga College

2. Jennifer Floyd, Sault College

3. Louis Lacelle, La Cité

4. Holly Sarvari, OCLS

5. Lisa DiBarbora, Humber College

6. Liana Giovando, OCLS

7. Aura Hill, OCLS

Regrets

1. Stephanie Black, Lambton College

2. Shannon Arsenault, Northern College

3. Katrina Hansen, Centennial College

4. Travis Winwood, Algonquin College

Action Items

• Liana Giovando to move ILL survey into Microsoft Forms
• Liana Giovando will draft Briefing Note for Recommendation for Resource Sharing Model
• Lisa Di Barbora will work on a briefing note to share with the subcommittee members for feedback.
• Liana Giovando will start a draft briefing note on Configuration and maintenance of a list of exact offensive terms in each Primo VE instance and the subcommittee will revisit at their next meeting.
• Everyone please provide your feedback on the ILL Survey by Wednesday to Liana
• Liana Giovando / Aura Hill will communicate the subcommittee changing the name to User Experience via Confluence and Jmandal will inform ISC at their Thursday meeting.

Discussion Items

Update from Implementation Steering Committee

Branding Project is continuing to make progress. Our marketing firm provided 5 new name options. You can view the presentation and then vote in the survey. See https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/432636074/CLSP+Branding+Project#Branding-Names-Presentation---March-21

Briefing Note to Prepare for Recommendation for Resource Sharing Model

• This is a continued discussion from Ex Libris Resource Sharing Questionnaire. Ex Libris has asked us to make a decision by March 31. From discussion with Ex Libris, Liana learned that other clients have used a hybrid model or both models and this may be a good solution for the consortium.

• The approach will be for Liana to draft the briefing note to include the pros and cons of the options, the recommended hybrid solution. https://clo-collaboration-spaces.atlassian.net/l/c/maVyZpNN

ACTION ITEM: Liana will draft Briefing Note for Recommendation for Resource Sharing Model

Briefing Note to Prepare for Implementation an Overarching Statement to display in Primo VE as an ongoing commitment to equity, diversity, and inclusion.

• The suggestion was made by the Met/Cat subcommittee to have an overarching statement to display in Primo VE as an ongoing commitment to equity, diversity, and inclusion.

• The timeline is in advance of Go Live - not high priority.

ACTION ITEM: Lisa will work on a briefing note to share with the subcommittee members for feedback.

Briefing Note NN - Overarching statement as an ongoing commitment to equity, diversity, and inclusion.

Develop a procedure for the colleges to follow that will ensure the configuration and maintenance of a list of exact offensive terms in each Primo VE instance as per the MetCat’s Briefing Note NN - Consortial Treatment of LC Subject Headings

• The objective is to develop a briefing note about recommending that all college suppress offensive terms and a procedure on how to do that.

• This would involve referring to Decolonized the Catalogue research, describing the procedure to suppress offensive terms in Primo VE.

• The subcommittee agrees to use link in Ex Libris Knowledge Center for the instructions.

• There is a need to determine if the list of offensive terms is being developed and maintained by the Decolonize the College Catalogue Subcommittee, as well as determining how to make the list (and its updates) available to colleges

• The timeline is in advance of Go Live - not high priority.

ACTION ITEM: Liana will start a draft briefing note on Configuration and maintenance of a list of exact offensive terms in each Primo VE instance and the subcommittee will revisit at their next meeting.

ILL Survey

• Liana has updated the survey and the subcommittee started reviewing the content during the meeting.

• Link to Survey: https://forms.office.com/Pages/ResponsePage.aspx?id=tAn_DF4wiEyykX-d8Bj00JRIcSwjUj5MuzsRVYlgustURjNVMjkzQU9GSEJZQTk2MU9KQzdENklNUS4u

ACTION ITEM: Everyone please provide your feedback on the ILL Survey by Wednesday to Liana

Subcommittee name

Julie suggests changing the name to the User Experience and the subcommittee agrees.

ACTION ITEM: Liana/Aura will communicate the subcommittee changing the name to User Experience via Confluence and Julie will inform ISC at their Thursday meeting.

Parking Lot Items

1. Discovery Working Group? - a group to guide colleges through decisions related to Primo that will help facilitate user access to resources and ease library staff decision making fatigue.

   1. Not discussed