Attendees

1. Jessica Bugorski (Co-Chair) 

2. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

3. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

4. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

6. Liana Giovando (Project Manager)

7. Thomas Guignard (OCLS)

Regrets

1. David Luinstra (Co-Chair)

2. Virginia Roy (OCLS)

3. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

4. Stacey (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

• Liana Giovando to complete Briefing Note fallible form including examples and suggested word counts.
• Liana Giovando to update ‘Summary of Issues' tracked in SaaS Agreement and deliver to ISC.
• VR to prepare update to CLO18 on the status of the agreement and the project.
• Liana Giovando to create new section under the ISC pages to store BN’s and move all draft BNs to that section.
• All committee members to add comments/feedback to Introducing the CLSP with particular attention to the Guiding Principles
• All committee members to add comments/feedback to Committee Guidelines

Discussion Items

SaaS Agreement Update

• We received a new version of the agreement on July 30th with a consolidation of proposed and accepted changes to the contract. Our team is reviewing and updating proposed changes and plan to return a new version to Ex Libris by Wednesday or Thursday this week.

• ACTION ITEM: Liana to update ‘Summary of Issues' and deliver to ISC.

• ACTION ITEM: VR to prepare update to CLO18 on the status of the agreement and the project.

Update on Alma and Primo Implementation Details (Annex E)

• Ex Libris told us we do not deed to decide on the Network Zone implementation details before signing the contract so there is less urgency in composing Briefing Note #1 and deciding on the best course of action. Briefing Note 01- Annex E Section 4: Bibliographic and Holding Data Migration Approach_Reformatted

Updates from Subcommittee Chairs

We asked each Chair to provide a brief update. For example, have you met yet, what communication have you had, what are you working on.

1. Rachel (Discovery/Customer Service/Front End) - No meetings held yet, but sent poll to schedule meetings. Still to consider is how regularly to meet. The committee will also review the draft Terms of Reference.

2. Jane (Training/Communications/PR) - meeting scheduled for August 18th. Agenda is in Confluence 2021-08-18 13:00-14:30 - Agenda

3. John (Systems/Analytics/Data) - met twice, meeting scheduled for every two weeks. Agendas and Minutes in Confluence: https://clo-collaboration-spaces.atlassian.net/l/c/N4m0TURi

   1. working on a list of integrations

   2. working on TORs

   3. they are reaching out to BOLT and other member groups

   4. Virginia suggested Sarah Wiebe from George Brown, or Sam Cheng from Sheridan for the Systems Committee. Gary die left (from Conestoga)

   5. ACTION ITEM: John to reach out to Colin/Sara

4. Stacey/Dijana not in attendance

5. Leigh (eResources/Acquisitions) is having the first meeting tomorrow and will add her agenda to our shared site as well. Working on ToRs and will review Early Learning Material Early Learning and Recommendations . If the committee properly digests that information and is ready for more, they can review the eResource Migration - Early Considerations Briefing Note but please keep in mind this is very much just a DRAFT.

Signed Participation MOU’s

• Kathryn from La Cite responded this week and said she would get us a signed copy asap. https://clo-collaboration-spaces.atlassian.net/wiki/spaces/CI/pages/17891350/Participation+MOU#Signed-Participants

Update on Briefing Notes

• The PMO is still working on preparing the initial drafts of a handful of Briefing Notes that will be passed on to the Subcommittees asap.

• ACTION ITEM: Liana to create new section under the ISC pages to store BN’s and move all draft BNs to that section.

Update on Committee Guidelines and Introducing the CLSP sections

• Committee Guidelines / Introducing the CLSP

• ACTION ITEMS: These section are now ready for your review. Please take a moment to look over the content in both sections. In particular, please spend time thinking about the Guiding Principles that are included in the “Introducing the CLSP” section. Yon can add comments by highlighting text in Confluence and selecting the “Comment” function.