CLO Analytics requirements

Owned by Thomas Guignard (Unlicensed)
Last updated: Dec 13, 2021
2 min read

This sub-project aims to identify the data points required by the CLO annual stats gathering that can be collected in Alma. The idea is to automate this process for the Alma colleges and save them from the trouble of manually filling in the CLO stats for this data. We should also identify what historical data should ideally be imported from existing ILS into Alma to support those stats.

CLO Survey questions

Question

Available in Alma

Alma field(s)

Notes/details

Question

Available in Alma

Alma field(s)

Notes/details

Section A - Use, Facilities and Services

Gate Count

No

 

 

In-library Use

?

 

Is this available in Alma? See note below from Georgian College, they are tracking this info in Sirsi currently.

Interlibrary loan lending: Total number of lending requests received (filled and unfilled)

?

 

Through Resource Sharing module?

Interlibrary loan lending: Total number of lending requests filled

?

 

Through Resource Sharing module?

Interlibrary loan borrowing: Total number of requests sent (filled and unfilled)

?

 

Through Resource Sharing module?

Interlibrary loan borrowing: Total number of requests filled by other institutions

?

 

Through Resource Sharing module?

Number of Classes Taught

No

 

 

Number of Students Taught

No

 

 

Direct Circulation

Yes

 

Count all items which are charged out for use, whether the use is inside (e.g. reserve) or outside the library.
Include self/online renewals.
Exclude items charged out to other libraries on interlibrary loan

Number of Reference Transactions

No

 

 

Virtual Chat Help questions asked

No

 

 

Virtual Chat Help questions answered

No

 

 

Section B – Collections

Count of print monographs

Yes

 

 

Count of electronic monographs

Yes ?

 

Can this be extracted from electronic portfolios?

Count of print periodicals: Total current print subscriptions

?

 

Possibly, if libraries track all subscriptions in Alma?

Count of electronic periodicals

?

 

 

Count of physical media

?

 

Count all other physical formats, including DVDs, videos, audio CDs, prints and other visual materials

Count of streaming media titles

?

 

Can this be extracted from electronic portfolios?

Count of databases

?

 

Can this be extracted from electronic portfolios?

Open Access resources included in the library catalogue

?

 

It's a yes/no question, then they have a text box where they describe the items. Can a list of OA resources referenced in Primo be exported?

Section C – Expenditures

Expenditures on Personnel (salaries and benefits)

No

 

 

Expenditures on Print Monographs

Yes?

 

Provided all libraries use Alma for acquisitions

Expenditures on Electronic monographs (eBooks)

Yes?

 

 

Expenditures on print periodicals

Yes?

 

 

Expenditures on Electronic periodicals  

Yes?

 

 

Expenditures on Physical media

Yes?

 

 

Expenditures on Streaming media

Yes?

 

 

Expenditures on databases

Yes?

 

Do libraries tend to track all expenditures in their ILS/LMS if they use an acquisition module? Including eResources, etc? If not, then this won’t be provided by Alma.

Total Collections Expenditures

Yes?

 

Sum of the above, provided data is reliable.

Other expenditures

No

 

 

Total Institutional Budget

No

 

 

Section D – People

Number of FTE administrator positions funded from your library’s budget

No

 

 

Number of FTE librarians

No

 

 

Number of FTE library staff positions

No

 

 

Number of FTE Student Aides

No

 

 

Number of other FTE staff positions funded by the library budget, excluding those already counted

No

 

 

References