Attendees

1. David Luinstra (Co-Chair)

2. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

3. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

4. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

5. Liana Giovando (Project Manager)

6. Thomas Guignard (OCLS)

7. Stacey (Subcommittee Co-Chair – Metadata/Cataloging)

Regrets

1. Jessica Bugorski (Co-Chair) 

2. Virginia Roy (OCLS)

3. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

Action Items

• All Subcommittee Chairs are asked to complete a draft terms of reference using the templates provided on the main Subcommittee page of Confluence, due July 13th: Committee Pages
• Liana to revise the Best Practices page into an Overview of Subcommittee roles and expectations. Best Practices for Committee and Subcommittee Chairs Using Confluence

Discussion Items

• Ex Libris Information Session on security, privacy and compliance is scheduled for July 13th, at 9am.

This meeting was scheduled at the request of OCLS and the colleges because we want to give college IT departments the opportunity to be consulted and become familiar with Ex Libris privacy, security and compliance measures early in the implementation. We also want to ensure that all participating colleges are happy with the SaaS agreement that we will be signing with Ex Libris.

• ACTION ITEM: ISC members to encourage members of their institution to prepare questions and send them to Liana so they may be delivered to Ex Libris in advance.

• ACTION ITEM: Thomas and Liana to transcribe points outlined in proposed Annex E/I into questions we can propose to Ex Libris in the July 13th session.

• Updated on Subcommittee and ISC Committee Terms of Reference development

  • Sample Subcommittee TORs have been added to pages. Committee Pages

  • Subcommittee Chairs are asked to complete a draft, due July 13th, that will be a starting point for discussing overlap and identifying gaps.

• Signed Participation MOU’s: Signed Participation MOU's

We will give colleges another week and give them a gentle nudge next week if they are not received by then.

• “Get Ready” Information Kits

  • The following are published and available for public view:

    • College IT Department Participation info is published with public view access: Information for Your College IT Department

    • Early Education Guide: Early Learning Guide

  • Data Cleaning Recommendations: Data Cleaning Recommendations - Draft for your Review is awaiting review by OCLS to determine if there are different instructions for SIRSI consortium members.

  • Policy and Workflow Review Guidelines expected soon

• Project Plan Draft is ready for review. The ISC will work to confirm the Plan as more details of the project are confirmed: /wiki/spaces/CI/pages/31129644

Follow-up Items from Previous Meeting Minutes

• Communication

News about the selection of ExLibris was communicated to college directors but apparently it didn’t make its way to all staff at the colleges. David has received note from some college staff at the bibliographic standard working group who are asking about the status of the project. Seems like a broad communication is required. Action:          David and Jess to add a note to the message sent to request college liaison informing everyone on the vendor selection, noting that this is still college internal.