Description
The balance statement is a year-end account balance projection issued every January. It itemizes anticipated expenses for the final quarter of the fiscal year.
A top-up invoice is an invoice that is only issued when the balance statement indicates a deficient. The invoice is issued for the amount of the deficit to balance the college’s account.
Actions for Colleges
Review your balance statement closely. If you see an error or want to change your upcoming account activity (e.g., add or cancel an acquisition), then contact us immediately. Changes to your balance statement must be submitted by the deadline in the eResources Calendar.
If your statement shows a surplus or deficit, you have additional steps to complete as outlined below.
For a deficit: | OCLS issues a top-up invoice which must be paid by the date indicated. |
For a surplus: | OCLS subtracts your year-end balance from your April invoice, unless you select from the following options:
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