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2022-05-05 Meeting Minutes

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Attendees

  1. Jessica Bugorski (Co-Chair)

  2. John Ellis (Co-Chair)

  3. Julie Mandal (Subcommittee Chair – User Experience)

  4. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  5. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  6. Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)

  7. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  8. Liana Giovando (Project Manager)

  9. Virginia Roy (OCLS)

  10. Thomas Guignard (OCLS)

  11. Aura Hill (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Jana Purmalis (OCLS)

Action Items

  • vroy to work with the PMO, Dijana and OCLS to create a high-level document that would describe that would formalize OCLS’s role and responsibility and circulate to ISC.
    Update: Virginia will have progress update next week. May need to go to CLO AGM.
  • Aura Hill Book recurring meeting for Governance working group every two weeks
  • Liana Giovando will reach out to Patricia Buckley for info about list of suppressed term for UX Subcommittee.
  • Jmandal to ask the UX subcommittee to develop guidance (e.g. blog post/communication) for EDS colleges/users about what their experience will like be in Primo.
  • Everyone to provide feedback on EDS email draft by Friday, if any. Leigh Cunningham (Unlicensed) will send to 5 EDS colleges on behalf of ISC and post on E-resources listserv.
  • Aura to add approval of TCPR Briefing Note to next ISC agenda

Discussion Items

Subcommittee Chair Updates

SAD Subcommittee: The subcommittee has prepared this draft briefing note https://clo-collaboration-spaces.atlassian.net/l/c/TQQ9Bat4 ready for approval. It has been shared widely with the colleges for feedback. It contains recommendations for Statistical Categories in Alma. In terms of CLO Analytics Committee, the SAD subcommittee used data points by CLO Analytics Committee as starting point. It is not a perfect overlap, some data points will still need to be provided individually by colleges without further work, (e.g. everyone does Acquisitions in Alma). This briefing note is a recommendation. It is understood that college libraries may have IT limitations.

DECISION: The ISC approves the https://clo-collaboration-spaces.atlassian.net/l/c/TQQ9Bat4 with the addition of text that these categories are recommendations for colleges.

The subcommittee has not considered the following, but will probably discuss for Post Go Live:

  • How to pull data out of Alma for reports

  • Repository for other data that’s outside Alma (e.g. load Sushi reports)

TCPR - Aubs & Mugg gave branding presentation for CLO directors. They are working on a final recommendation in a Briefing Note. Will go to TCPR ad-hoc meeting and bring to ISC on May 12. Aubs & Mugg contract will be paid out. Consideration to hire them on for additional presentations on final name to college staff, but still to be determined.

Training - For the LibGuide, they are working on new page for Analytics. They have launched staff training plan. They are also working on TCPR video script, generic version of Humber Intro to Alma presentation, and Jane will share Eva’s videos that she did to present to library staff.

ACTION ITEM: Aura to add approval of TCPR Briefing Note to next ISC agenda

Met/Cat: They have reviewed streaming video records to capture minimum standards. Stacey and Dijana working on tool to capture this work for subcommittee to use. They have started the Connexion evaluation and Humber presented their findings. In their next meeting, other findings will be presented and they will make a decision.

E-resource/Acq - They are meeting today and will reviewing workflow presented by OCLS and testing guide.

UX - They are meeting next week.

OCLS Update

OCLS is finalizing a service proposal on metadata services in NZ and related activities. Stacey will take the Metadata in the NZ Service Proposal to Met/cat for feedback and then to ISC. Another service proposal related to Alma Consortium, under cost recovery model.

Prep for Leganto Demo on Friday, May 6

  • The consortium will only have 12 months from Go Live to make a decision if they want to move forward with Leganto (currently 11 colleges need to agree to quality for additional discount; but negotiating lower number to trigger consortium discount.)

  • Ex Libris prefers that implementation is done together but it could be separate. Leganto needs to be implemented with 12 months of the decision being made.

  • Liana is preparing email with costs to send out after the presentation.

  • The ISC or subcommittees may need develop wording/memo for libraries that may need support for funding.

  • Leganto may require a taskforce/small working group as advocating for a significant change to learning system. It is a big change and runs across several subcommittees.

Named Users

Issues with colleges reaching their maximum named users. OCLS/PMO proposed tiered users - low/high, but Alma does not track by user level and it is not an industry practice. They discussed security issues with generic accounts, but no change on pricing or number of named useds for now. They will continue to discuss issue with Ex Libris but it will not be resolved quickly. Encourage colleges to stay within their named user limits. They gave to balance not wanting to pay for more named users, but also respect IT security concerns.

The system can streamline access to so much; it is difficult for individuals not to have their own access to fully take advantage of the system. There is some flexibility within named what is planned for over time.

Liana will reach out to library liaisons for the total number of named users that each college would like in an ideal world. This data can be used for future planning/negotiations with Ex Libris.

EDS plug-in - Next Steps

EBSCO reached out to only a few customers offering an EDS plug-in. It seems that Primo VE is still required but EDS would lays on top of Primo VE. It does raise issues for the consortium. An email has been drafted to highlight those concerns coming from ISC to EDS colleges and ISC provided feedback. The ISC wants to allow colleges independence in terms of their choices. But this email would be recommending all colleges abide by a group decision which is a change in the approach so far. The email was sent to ISC for review. Draft finalized by Friday. Also sent by Leigh on behalf of ISC to five colleges using EDS and post on E-resources listserv.

ACTION ITEM: Everyone to provide feedback on EDS email by Friday, if any. Leigh will send to 5 EDS colleges on behalf of ISC and post on E-resources listserv.

May 26 ISC meeting - 30 min adjustment

Aura has moved the meeting to 12-1pm as requested

Syndetics Update

Virginia will be sending more information via email.

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