Attendees
Jessica Bugorski (Co-Chair)
John Ellis (Co-Chair)
Katherine Marceau (Subcommittee Chair – Systems/Analytics/Data)
Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)
Jane Burpee (Subcommittee Chair – Training/Communications/PR)
Julie Mandal (Subcommittee Chair – Discovery/Customer Service/Front End)
Liana Giovando (Project Manager)
Virginia Roy (OCLS)
Thomas Guignard (OCLS)
Aura Hill (OCLS)
Jana Purmalis (OCLS)
Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)
Regrets
Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)
Action Items
- Liana Giovando to set up meeting between Dijana, Leigh, Nicole and Stacey about E-Resources Steering Committee in terms of overlapping topics for subcommittees.
- Jane Burpee to talk with Katherine about Francophone representative for CLSP Branding Proposal Review Committee
- Aura Hill to reschedule meeting time by sending out a Doodle poll due to a change in her schedule.
Discussion Items
Subcommittee Chair Updates
SAD: Amanda is drafting a briefing note related to integration decision for analytics and it will be reviewed in the SAD meeting tomorrow. The plan is to present it to ISC in mid-January.
Met/Cat: The subcommittee is working on completing table with information on MARC fields that are currently being used ‘locally’ and will meet in the 3rd week of January.
eResources/Acquisitions: No update from last meeting. Next meeting scheduled for Jan. 20.
TCPR: Next meeting is Jan. 19. A rubric has been developed to review the branding proposals. Jane is looking for Francophone member for review committee. The RFP has asked for a finished branding package in April.
ACTION ITEM: Jane to talk with Katherine about Francophone representative for CLSP Branding Proposal Review Committee.
Discovery/Front End/Customer Service: In the process of planning meeting for next week.
OCLS Update
OCLS is meeting regularly and this week will be discussing public/private partnerships. Stacey & Jennifer are completing their Alma certification in preparation for test environment release.
Briefing Notes Moved to main menu navigation (FAQ moved to Project Overview)
Changes above were made on Confluence.
Alma Test Environment Release - Jan 18 / Primo - Feb 1st
The colleges get access to their individual Alma and Primo test enviroments as per the dates above. The next steps will involve data validation and a significant testing period to ensure Alma/Primo is functioning as expected.
Data Migration Status
Everything is going smoothly with no major issues. There was one issue with bib counts for Fleming but it is now resolved.
In terms of the work that will need to be done after receiving the test environments, most things should have been captured in migration and mapping forms, but individual colleges will need to test and tweak their environments based on their needs.
Public/Private Partnerships - Implementation
Jason Bird sent an email about making sure that access is being provided accurately and appropriately to those users who may need special access (e.g. private colleges, indigenous institutions, adjacent groups). Liana has responded that this was managed in configuration forms by setting up user groups with different access rights as needed and that she can meet with Jennifer Floyd if needed. Setting up user groups has been part of the training and configuration process, so the issue should be addressed by college liaisons when completing their form.
Optional: Review Draft Risk Mitigation Plan
Faculty currently in Work to Rule Phase 2 but no impact is expected to the CLSP project at this time.
Other Items - Meeting Time
ACTION ITEM: Aura to reschedule meeting time by sending out a Doodle poll due to a change in her schedule.