Attendees

1. Julie Mandal (Chair), Conestoga College

2. Holly Sarvari, OCLS

3. Louis Lacelle, La Cité

4. Stephanie Black, Lambton College

5. Liana Giovando, OCLS

6. Aura Hill, OCLS

7. Lauren Rupert, OCLS Consultant

Regrets

1. Travis Winwood, Algonquin College

2. Lisa DiBarbora, Humber College

3. Geoff Brown, Niagara College

4. Jennifer Floyd, Sault College

5. Shannon Arsenault, Northern College

6. Tiffany Millar, Confederation College

Action Items

• Tiffany.Miller (Unlicensed) to propose initial 5 terms to be suppressed and email to email them to the subcommittee members
• Jmandal to create a “disclaimer” note for the draft of suppressed terms (clarification of why these terms were chosen)
• Liana Giovando to follow up with Liz at OCLS for a service proposal concerning resource sharing.
• @Everyone to review the “Permitted Use Service Proposal” that will be sent out by email and respond to Holly with any feedback.

Discussion Items

Update from Implementation Steering Committee

Implementation Steering Committee - The Implementation Steering Committee is currently working to create a governance system for Page 1+ post Go Live.

User Experience (This Committee) - User Experience is continuing to work on selecting the first group of suppressed terms to bring to the ISC and Decolonize the College Catalogue Committee. A proper chain of communication is still being established - however, the committee believes the topic is too important to delay it.

Metadata and Cataloguing - the Metadata and Cataloguing subcommittee is continuing to work on the CLO Metadata standards, a collection of uniform cataloguing standards that colleges will be able to use going forward.

E-Resources and Acquisitions - E-Resource and Acquisitions are continuing to test workflow and are seeking additional training post-Go Live (resource sharing specific).

Systems, Analytics and Data - This committee has gathered reports that colleges are currently using and evaluating what will be of use in the future. The committee is researching which reports can be fulfilled with pre-generated reports offered by Alma and which will need to be constructed. There is special attention being paid to what reports are needed for the CLO annual report.

Briefing Note Draft: Briefing Note NN - LC Terms to be Suppressed in Primo VE

• Liana to prepare a draft letter to the Decolonize the Catalogue Committee - the letter is to outline/summarize the approach being taken to suppressing language

  • The discussion generated by this letter is hoped to establish a formal chain of communication and who (group or individual) has the right and responsibility to approve or reject suggestions.

Resource Sharing

• OCLS is currently looking into a chain of command and a workflow for this topic

• Right now: Someone (OCLS) needs to investigate the information below, determine the pros and cons and what decisions may need to be made around the information. However; that is not currently the project of this committee.

• Order of Operations: Research collected by OCLS → brought back to this committee for discussion → discussion topics and decisions taken to ISC.

• Nothing for this committee to do at this stage

• ACTION ITEM: Liana Giovando to follow up with Liz at OCLS for a service proposal concerning resource sharing.

• Resources to be investigated:

  • https://clo-collaboration-spaces.atlassian.net/l/cp/f110EWyc

  • https://clo-collaboration-spaces.atlassian.net/l/cp/SyLwSGir

    • Questionnaire about needs/wants sent from Ex-Libris with responses decided by the ISC (how we want it to be set up at Go Live)

  • https://clo-collaboration-spaces.atlassian.net/l/cp/tyfALPKQ

  • How to: remove "Resource Sharing" from Request options: https://3.basecamp.com/3765443/buckets/23965261/messages/5065819388#__recording_5066248349

  • Leave Resource Sharing "on" and have our staff pick those up for processing: https://3.basecamp.com/3765443/buckets/23965261/messages/5077397886

  • Resource sharing vs ILL in Primo (La Cité) : https://3.basecamp.com/3765443/buckets/23965261/messages/5079190127#__recording_5104457290

Any other items

Permitted Uses - Service Proposal (Holly)

• The service proposal is projected to be finalized this week.

• Holly has requested that the service proposal be reviewed by this committee before it is brought to the ISC for review.

• The Service Proposal will be sent by email - feedback (readability, understanding, lingering questions) is requested and can be sent through email as well.

Parking Lot Items

1. ILL Survey

2. Discovery Working Group? - a group to guide colleges through decisions related to Primo that will help facilitate user access to resources and ease library staff decision-making fatigue.