Fleming College - Mapping & Migration Forms

Owned by Liana Giovando
Last updated: Jun 24, 2022 by Alex Homanchuk (Deactivated)
5 min read

Introduction

Ex Libris has prepared pre-extraction baseline (“version zero”) forms based on your test load forms and changes discussed on the Fleming - Notes for Cutover page. The baseline forms, both Field Mapping and Migration, have been posted below. Please review these forms and follow instructions included in the Sirsi Field Mapping Form Version Tracking table and the Sirsi Migration Form Version Tracking table below.

 

E-Resource Activation Form

June 24: @Alex Homanchuk (Deactivated) , I have uploaded an updated e-Res form to MFT, within the “Cutover Inputs” folder. Please review and approve here. Thanks! --Andrea @Andrea Bainbridge (Unlicensed) Thanks Andrea, approved!

 

Sirsi Field Mapping Form Version Tracking

Version | Drop-dead Due Date | Who Will Post

  1. Baseline/Version Zero | May 6 | ExL

  1. Field Mapping for Data Validation | May 20 | Colleges

  1. Raw Field mapping form from the validator | June 6 | Jennifer/Stacey

  1. Draft Form for ExL Review | June 14 | Colleges/Jennifer/Stacey

  1. Final Version for Migration | June 21 | ExL

  1. Baseline/Version Zero | May 6 | ExL

  1. Field Mapping for Data Validation | May 20 | Colleges

  1. Raw Field mapping form from the validator | June 6 | Jennifer/Stacey

  1. Draft Form for ExL Review | June 14 | Colleges/Jennifer/Stacey

  1. Final Version for Migration | June 21 | ExL

 

 

 

 

name like “…FieldMap_Raw_June6…”

 

name file like "...FieldMap_DRAFT_June11.xlxs").

 

 

 

June: 24: @Alex Homanchuk (Deactivated) , please review and indicate your approval below. Thanks!

Notes

  • This is an unlocked copy of the Test Load (TL)  form that includes changes discussed in Notes for Cutover.

  • Make changes in the form if necessary by May 20th.

  • Communicate changes you make by posting comments on this page.

Notes

  • If no changes were required to the Baseline form at left, repost the form above, or...

  • ...post amended form with required changes above by May 20.

  • Jennifer and Stacey will  use this version when they validate your data.

Notes

  • Jennifer and Stacey will post your copy of the raw field mapping form from the validator here by June 6th.

  • This version of the form is locked. You cannot make changes to this version.

  • Communicate changes needed by posting comments on this page before June 14th if necessary.

  • If no changes are needed, re-post the form at right by June 14th.

Notes

  • If no changes are needed, this may be the final version of your field mapping form.

  • Andrea will post comments or questions to this page if needed.

  • Versions under discussion can be posted below, if needed.

Notes

  • **No Further Changes**

  • Andrea will post the final version of your form here by June 21st.

  • Select the “Approved by College” option below and “@” mention yourself to confirm.

Approved by College /("@" mention yourself to confirm) @Alex Homanchuk (Deactivated) Approved.
Submitted to migration (Andrea will check this box)

 

 

 

 June 22: @Cheryl Wardell , @Alex Homanchuk (Deactivated) , @Danielle Emon ,

on Fleming’s Notes for Cutover page, Cheryl indicates that you wanted SERC_TITLE_KEY as the serial control to bib matchpoint. But his version of field mapping has “SISAC_ID” as the matchpoint.

 

Which is your preference? If you want it to be SERC_TITLE_KEY, I can make the change for you.

Thanks! --Andrea

Hi @Andrea Bainbridge (Unlicensed) – I noted SISAC_ID on Fleming’s notes for cutover page.

 

Maybe @Cheryl Wardell or @Alex Homanchuk (Deactivated) can clarify?

 

>> @Danielle Emon , it’s in a comment to Notes for Cutover. --Andrea

@Andrea Bainbridge (Unlicensed), thx!

 

 

Sirsi Migration Form Version Tracking

Version | Drop-dead Due Date | Who Will Post

  1. Baseline/Version Zero | May 6 | ExL

  1. Raw Output from the Data Validator | June 6 | Jennifer/Stacey

  1. Draft Form for ExL Review | June 14 | Colleges

  1. Final Version for Migration | June 21 | ExL

  1. Baseline/Version Zero | May 6 | ExL

  1. Raw Output from the Data Validator | June 6 | Jennifer/Stacey

  1. Draft Form for ExL Review | June 14 | Colleges

  1. Final Version for Migration | June 21 | ExL

 

 

name like "MigrationForm_Raw_May25.xlsm"

 

 

June 9, from Andrea:

@Liana Giovando , here is the subfield report for Fleming, mentioned in Basecamp:

 

name file like "...MigrationForm_DRAFT_date.xlxs")

 

 

June 24: @Alex Homanchuk (Deactivated) , here is the migration form for you to review and approve. Thanks! --Andrea

 

cc: @Danielle Emon , @Cheryl Wardell

Notes

  • This document is FOR REFERENCE ONLY.

  • This is a copy of Test Load (TL) form that includes changes discussed in Notes for Cutover.

  • On many tabs it also still contains TL mapping preferences. Use this as a reference for filling out the CO form produced by the validator after June 6th, but DO NOT COPY/PASTE from this form into the CO form.

Notes

  • Jennifer and Stacey will post your copy of the raw migration form from the validator here by June 6th.

  • Colleges: download this form and fill out all tabs manually by June 14.

  • Use the baseline form posted at left as a REFERENCE ONLY.

  • Be sure to fill in all tabs, including the Questionnaire Tab.

  • When complete, post the new version in the column to the right.

Notes

  • Post your approved draft here by June 14.

  • If no changes are needed, this may be the final version of your migration form.

  • Andrea will post comments or questions to this page if needed.

  • Versions under discussion can be posted below if needed.

Notes

  • **No Further Changes**

  • Andrea will post the final version of your form here by June 21st.

  • Select the “Approved by College” option below and “@” mention yourself to confirm.

Approved by College /("@" mention yourself to confirm) @Alex Homanchuk (Deactivated) Approved Migration form.
Submitted to migration (Andrea will check this box)