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2021-10-19 Meeting Minutes

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Attendees

  1. John Ellis (Subcommittee Chair – Systems/Analytics/Data)

  2. Dijana Kladnjakovic (Subcommittee Co-Chair – Metadata/Cataloging)

  3. Leigh Cunningham (Subcommittee Chair – eResources/Acquisitions)

  4. Jane Burpee (Subcommittee Chair – Training/Communications/PR)

  5. Rachel Caldwell (Subcommittee Chair – Discovery/Customer Service/Front End)

  6. Liana Giovando (Project Manager)

  7. Virginia Roy (OCLS)

  8. Thomas Guignard (OCLS)

  9. Aura Hill (OCLS)

  10. Jana Purmalis (OCLS)

Regrets

  1. Stacey Boileau (Subcommittee Co-Chair – Metadata/Cataloging)

  2. Jessica Bugorski (ISC Chair)

Action Items

  • Jess Bugorski to reach out to Colin Fitzsimmons to get insight on how best to reach out and frame CLSP implementation for registrar audience (CRALO).
  • Aura Hill Create confluence page with table for higher education groups to consider for communication about the CLSP Implementation
  • Everyone to identify groups that they think should be informed as above and email to Aura or update page
  • Liana GiovandoAura Hill to create a communication on status of data extract validation.

Discussion Items

OCCCIO (Ontario College Council of  Chief Information Officers) Meeting Debrief

  • John, Virginia and Liana gave short presentation on CLSP Implementation, last presentation was in April

  • Gave project overview, addressed IT sked for their support, gave more details

  • OCCCIO recommended reaching out to Committee of Registrars, Admissions and Liaison Officers Members – CRALO – Committee of Registrars, Admissions & Liaison Officers of Ontario as they may have concerns about student data needs for CLSP implementation

    • ACTION ITEM: Jess reach out to Colin Fitzsimmons to get insight on how best to reach out and frame CLSP implementation for registrar audience. Considering a memo/short presentation. Looking for

  • Keeping all bodies related to higher education in Ontario informed about the CLSP implementation as appropriate.

    • ACTION ITEM: Aura to create confluence page with table

    • ACTION ITEM: Everyone to identify groups that they think should be informed about the project and email to Aura or update page

    • Identified so far: CoP, CCVPS, CCVPA, CUCCCIO, CRALO, ASCC (Finance and admin)

Subcommittee Chair Updates

  • TCPR: notify ISC about decision on listservs

    • TCPR will replace SIRSI listservs with new/updated listserv for launch

    • Study Groups launched - first one this Wednesday

    • Working on article for OCLS newsletter

    • Developing a training checklist for staff involved in implementation; PMO will not collect that data

    • Working on training options for non-implementation staff

    • PR Branding survey in progress

  • Discovery/Front End/Customer Service: Resource Sharing proposal for CLO

    • Item is on agenda for next meeting for further discussion and next steps

    • Need some background and research before taking to CLO

    • Cheryl Wardell is going Amigos conference on resource sharing and will share any material related to physical resource sharing

  • Cataloguing/Metadata

    • Migration Approach decision to be made soon

    • Preparing Briefing Note - Network Zone Requirements

    • Seneca and Loyalist to share material with E-Resources Subcommittee on mapping

  • E-Resources/Acquisitions

    • Discussion on managing electronic collections that are not in the Community Zone.

    • Working on identifying what collections & material are not in the Community Zone

  • Systems/Data/Analytics

    • Published a tip sheet to assist with Third Party Integration Form completion

    • Working on recommendations for Patron Files

Data Extract Update

  • OCLS pretty much completed extracts, doing validation for data extracts

  • Cataloguing/Metadata Subcommittee working on a cheat sheet to help them complete Mapping and Migration forms.

  • Acquisitions data (orders, invoices, funds): Talking with another institution to see a solution can be identified to export data. Validation is a priority and needs to be finished first. This only applies to 3 colleges.

  • ACTION ITEM: Liana and Aura to create a communication on status of data extract validation.

Systems Subcommittee Chair Proposals

  • Need new chair of Systems subcommittee, also will be a member of ISC.

  • ACTION ITEM: John to approach proposed candidate.

Strike contingency document review

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